How to Store Google Form Survey Responses in Airtable and Send Email Confirmation Automatically Using Pabbly Connect

Learn how to automate storing Google Form responses in Airtable and sending email confirmations using Pabbly Connect with this step-by-step tutorial. Eliminate manual repetitive tasks from your workflow. Discover proven automation methods with intuitive steps designed for efficiency-minded professionals.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To automate the process of storing Google Form survey responses in Airtable, you first need to access Pabbly Connect. Visit the Pabbly website and sign in to your account. If you are new, you can sign up for free and receive 100 tasks monthly.

Once signed in, navigate to the Pabbly Connect dashboard. Here, you can create a new workflow by clicking on the ‘Create Workflow’ button. This is essential for connecting Google Forms, Airtable, and Gmail to automate your tasks.

2. Setting Up the Workflow in Pabbly Connect

In this section, you will set up your workflow in Pabbly Connect. After clicking on ‘Create Workflow’, name it ‘Store Google Form Survey Responses in Airtable and Send Email Confirmation Automatically’. Select the appropriate folder for organization.

• Select Google Forms as your trigger application.
• Choose ‘New Response Received’ as the trigger event.
• Connect your Google Forms account to Pabbly Connect.

This setup will ensure that every new form submission triggers the workflow, allowing for automation of the entire process.

3. Connecting Google Forms to Pabbly Connect

To connect Google Forms to Pabbly Connect, you will need a webhook URL provided by Pabbly. Open your Google Form and navigate to the responses tab. Click on the ‘View in Sheets’ option to link your form responses to a Google Sheet.

Next, go to the Extensions menu in Google Sheets, select Pabbly Connect Webhooks, and then click on Initial Setup. Here, paste the webhook URL and set the trigger column to the final data entry column (usually the last column with data).

4. Adding Airtable Integration in Pabbly Connect

After setting up Google Forms, you will add Airtable as an action step in Pabbly Connect. Click on ‘Add Action Step’, search for Airtable, and select ‘Create Record’ as the action event. Connect your Airtable account.

• Select the base in Airtable where you want to store the responses.
• Map the fields from Google Forms to Airtable fields.
• Ensure dynamic mapping to capture future responses automatically.

This setup allows you to store all feedback received from your Google Forms directly into your Airtable database.

5. Sending Email Confirmations Using Gmail

To complete the automation, you will set up Gmail to send email confirmations to respondents. In Pabbly Connect, add another action step and search for Gmail. Choose ‘Send Email’ as the action event and connect your Gmail account.

Fill in the required fields such as sender name, sender email, and recipient email (mapped from Google Forms). Customize the subject and body of the email to thank respondents for their feedback.

Conclusion

In this tutorial, we demonstrated how to use Pabbly Connect to automate the process of storing Google Form survey responses in Airtable and sending email confirmations. This integration streamlines your workflow, saving you time and ensuring prompt communication with your respondents.