How to Share Zoom Recordings on WhatsApp Using Pabbly Connect

Learn how to automate sharing Zoom recordings on WhatsApp using Pabbly Connect. This step-by-step tutorial covers every detail of the integration process. Explore systematic approaches to creating efficient automation solutions that convert technical concepts into practical, implementable instructions.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Zoom and WhatsApp Integration

To start sharing Zoom recordings on WhatsApp, you need to access Pabbly Connect. Begin by visiting the Pabbly Connect website and creating a free account. This platform allows you to automate your workflows seamlessly.

Once logged in, click on the blue button to create a new workflow. You can name your workflow something like ‘Send Zoom Recordings to WhatsApp’. This step sets the foundation for automating the sharing process.

2. Setting Up Zoom as a Trigger in Pabbly Connect

In this section, we will configure Zoom as the trigger application within Pabbly Connect. Select ‘Zoom’ as your trigger app and choose the event ‘New Recording’. This event will initiate the workflow whenever a new recording is created in Zoom.

• Select ‘Configure Webhooks’ as the trigger event.
• Copy the webhook URL provided by Pabbly Connect.
• Go to your Zoom account and navigate to the App Marketplace.

After copying the webhook URL, create a new application in Zoom using this URL. This setup allows Zoom to send data to Pabbly Connect when a recording is completed, ensuring a smooth integration process.

3. Fetching Meeting Registrants from Zoom

Next, we will fetch the registrant details from Zoom using Pabbly Connect. After setting up the trigger, add a new action step and select ‘Zoom’ again, this time choosing ‘List Meeting Registrants’ as the action event. This action retrieves the details of all attendees from the Zoom meeting.

Make sure to connect your Zoom account if prompted. You will need to map the Meeting ID from the previous step to fetch the correct registrants. This mapping ensures that you are pulling the right data for the specific class session.

4. Sending the Zoom Recording to WhatsApp

Now that you have the registrant details, it’s time to send the Zoom recording link via WhatsApp using Pabbly Connect. To do this, add another action step and select ‘WhatsApp Cloud API’. Choose the action event ‘Send Template Message’ to configure the message format.

• Enter the template name you created for sending messages.
• Map the recipient’s phone number, ensuring it includes the country code.
• Fill in the message body using variables like the attendee’s name and the recording link.

Once you have configured the message, test the integration to ensure that the recording link is sent correctly to all registrants on WhatsApp.

5. Testing and Validating Your Integration

After setting up the integration, it’s crucial to test it using Pabbly Connect. Trigger a Zoom meeting, complete the recording, and check if the message is sent to WhatsApp as expected. This step ensures that all components of the integration work seamlessly together.

If everything is configured correctly, you should see the WhatsApp message arrive in your inbox with the recording link. This automation saves time and ensures that your students receive the class recordings promptly.

Conclusion

Integrating Zoom with WhatsApp using Pabbly Connect allows you to automate the sharing of class recordings effortlessly. By following the steps outlined in this tutorial, you can enhance communication with your students and streamline your workflow.