How to Send Zoom Meeting Reminders via WhatsApp Using Pabbly Connect

Learn how to automatically send Zoom meeting reminders via WhatsApp using Pabbly Connect. Follow this step-by-step tutorial for seamless integration. Master proven automation processes with practical implementation examples and strategic recommendations you can apply immediately in your workflow.

Watch Step By Step Video Tutorial Below

1. Access Pabbly Connect to Set Up Your Workflow

To start sending reminders to Zoom registrants via WhatsApp, you first need to access Pabbly Connect. Open your web browser and navigate to the Pabbly website. From there, click on the ‘Products’ tab and select Pabbly Connect. If you don’t have an account, you can create one in just a few minutes.

Once logged in, click on the ‘Create Workflow’ button to set up your automation. Name your workflow something like ‘Zoom Meeting Reminders on WhatsApp’. This will help you identify the workflow later. After naming your workflow, click on the ‘Create’ button to proceed.

2. Connect Zoom with Pabbly Connect Using Webhooks

After creating your workflow, the next step is to connect Zoom to Pabbly Connect. You will need to set up a webhook URL that Pabbly Connect will use to receive registration data from Zoom. In the trigger section, choose Zoom as your application and select the ‘Configure Webhooks’ option.

Copy the generated webhook URL and head to your Zoom dashboard. From there, navigate to the ‘Advanced’ options, select ‘App Marketplace’, and click on ‘Develop’ to create a new JWT app. Paste the webhook URL into the event notification endpoint URL field. This will allow Pabbly Connect to receive data whenever someone registers for your meeting.

3. Collect Registrant Data from Zoom in Pabbly Connect

Once you have set up the webhook, the next step is to collect the registrant data. To test if the integration works, create a test registration in Zoom using the registration link. After the registration is completed, Pabbly Connect will capture the registrant’s details automatically.

In the Pabbly Connect dashboard, check if the registrant’s information has been received. You should see details such as the registrant’s name, email, and WhatsApp number. This data is crucial for sending reminders later. Make sure to verify that all necessary fields are populated correctly.

4. Send Reminders to Registrants via WhatsApp

Now that you have the registrant’s information, it’s time to send reminders using WhatsApp. For this, you will need to use a service like 360 Dialog, which provides access to WhatsApp’s chat API. In the action section of Pabbly Connect, select 360 Dialog and choose the ‘Send Template Message’ action.

Before sending the message, you’ll need to set up a message template in your 360 Dialog account. This template will define the structure of the reminder message. In the body of the message, you can include placeholders for the registrant’s name, the meeting topic, and the meeting link. After setting up the template, map the fields from the Zoom registration data to personalize each message.

5. Automate the Reminder Schedule for Different Timeframes

Finally, you can automate the timing of your reminders. In Pabbly Connect, you can set up multiple routes to send reminders at different intervals, such as two days before, one day before, and two hours before the meeting. Use the ‘Date Time Formatter’ in Pabbly Connect to calculate these timeframes based on the meeting date.

• Set up a route for reminders two days before the meeting.
• Add another route for reminders one day before the meeting.
• Create a final route for reminders two hours before the meeting.

By following these steps, you can ensure that all your registrants receive timely reminders via WhatsApp, improving attendance rates for your webinars and meetings.

Conclusion

In this tutorial, we explored how to use Pabbly Connect to send automated reminders to Zoom registrants via WhatsApp. By integrating Zoom, 360 Dialog, and Pabbly Connect, you can streamline your reminder process and enhance participant engagement. Automating reminders saves time and ensures that your attendees never miss an important meeting.