Learn how to automate sending Zoom meeting reminders via WhatsApp using Pabbly Connect. Set reminders for 1 day, 2 days, and 2 hours before meetings.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Zoom Meeting Reminders

To start sending Zoom meeting reminders via WhatsApp, access Pabbly Connect by visiting pabby.com/connect. Create a free account to test the automation with 100 free tasks.

Once signed in, click on the ‘Create Workflow’ button. Name your workflow, for example, ‘Automate Sending Meeting Reminders on WhatsApp.’ This workflow will connect your Zoom account to WhatsApp through Pabbly Connect.

2. Setting Up the Trigger in Pabbly Connect

In the workflow, you will see two boxes: Trigger and Action. Select Zoom as the trigger app and choose ‘Webhook’ as the trigger event. Click on ‘Configure Webhooks’ to obtain the webhook URL.

  • Copy the webhook URL provided by Pabbly Connect.
  • Go to your Zoom account and navigate to the ‘App Marketplace’ under the ‘Develop’ section.
  • Create a new app using the Webhook option and paste the copied URL.

Follow the instructions in the documentation provided by Pabbly Connect to complete the app setup in Zoom. Once done, your Zoom account will be connected to Pabbly Connect.

3. Sending Meeting Reminders via WhatsApp

After connecting Zoom to Pabbly Connect, the next step is to set up reminders. You will want to send reminders 2 days, 1 day, and 2 hours before the meeting.

To achieve this, use the ‘Date Time Formatter’ feature in Pabbly Connect. First, map the meeting date from the Zoom response. Next, use the ‘Add/Subtract Time’ action to calculate the dates for reminders:

  • Subtract 2 days from the meeting date for the first reminder.
  • Subtract 1 day for the second reminder.
  • Subtract 2 hours for the last reminder.

Map these calculated dates to the respective WhatsApp messages that will be sent through Pabbly Connect.

4. Configuring WhatsApp API Integration

To send WhatsApp messages, you need to connect to the WhatsApp Cloud API. In Pabbly Connect, choose the action event as ‘Send Template Message’. You will need to provide the necessary credentials such as the token, phone number ID, and WhatsApp Business Account ID.

Once connected, select the message template you created for sending reminders. Ensure that the template is approved by Facebook. Map the recipient’s phone number, meeting name, date, and time into the template fields:

Map the recipient’s mobile number without the plus sign. Include the meeting date and time in the message body. Use variables for dynamic content in your message template.

After setting up these details, you can save and test the WhatsApp message sending function.

5. Testing and Finalizing Your Automation

Finally, test the entire workflow by registering for a Zoom meeting. Ensure that the reminders are sent correctly via WhatsApp at the specified intervals. You can check your WhatsApp to see if the messages arrive as expected.

If everything works well, you can finalize your automation in Pabbly Connect. You now have a fully functional setup that sends automated reminders for Zoom meetings via WhatsApp.

Remember to monitor your workflow for any issues and make adjustments as necessary. With Pabbly Connect, you can easily manage and automate your meeting reminders.

Conclusion

In conclusion, using Pabbly Connect to send Zoom meeting reminders via WhatsApp is an efficient automation solution. By following the steps outlined, you can ensure that participants receive timely reminders, helping to improve attendance and engagement.

Ensure you check out Pabbly Connect to create business automation workflows and reduce manual tasks. Pabbly Connect currently offer integration with 2,000+ applications.