How to Send WhatsApp Messages About Office Updates Using Pabbly Connect and Google Sheets

Learn how to automate WhatsApp messages for office updates using Pabbly Connect and Google Sheets in this step-by-step tutorial. Transform complex automation concepts into accessible, actionable steps that eliminate unnecessary manual work while maximizing existing application capabilities.

Watch Step By Step Video Tutorial Below

1. Introduction to Pabbly Connect for Sending WhatsApp Messages

Pabbly Connect is a powerful automation platform that allows you to integrate various applications seamlessly. In this tutorial, we will explore how to send WhatsApp messages to staff about office updates directly from Google Sheets using Pabbly Connect. This integration will help you automate communication with your team effectively.

By leveraging Pabbly Connect, you can eliminate the repetitive task of manually sending WhatsApp messages whenever there are updates. Instead, you can set up a workflow that triggers a message automatically whenever an update is made in your Google Sheet.

2. Setting Up Google Sheets with Pabbly Connect

The first step in this integration is to connect your Google Sheets to Pabbly Connect. Begin by accessing the Pabbly Connect dashboard and creating a new workflow. Name your workflow something relevant, like ‘Office Updates from Google Sheets to WhatsApp’.

Next, you will set up a trigger in Pabbly Connect to monitor changes in your Google Sheet. Follow these steps:

• Open Pabbly Connect and create a new workflow.
• Select Google Sheets as the trigger application.
• Choose the trigger event as ‘New Spreadsheet Row’.

Once the trigger is set, Pabbly Connect will provide you with a webhook URL that you will use to connect your Google Sheet. Make sure to copy this URL for later use.

3. Connecting Google Sheets to Pabbly Connect

To connect your Google Sheet to Pabbly Connect, you need to install the Pabbly Connect Webhook add-on in your Google Sheets. Go to the Extensions menu, select Add-ons, and then click on Get Add-ons. Search for ‘Pabbly Connect Webhooks’ and install it.

After installation, refresh your Google Sheet and access the Pabbly Connect Webhooks option from the Extensions menu. In the initial setup, paste the webhook URL you copied earlier and specify the trigger column where updates will be entered. This setup allows Pabbly Connect to listen for new entries in your Google Sheet.

4. Sending WhatsApp Messages Using Pabbly Connect

Once your Google Sheet is connected to Pabbly Connect, the next step is to send WhatsApp messages. This is done using the Vati application, which provides access to WhatsApp’s official chat API. In your Pabbly Connect workflow, add an action step and select Vati as the application.

Choose the action event as ‘Send Template Messages’ and connect it to your Vati account by entering the required API endpoint and access token. Once connected, you can map the WhatsApp number and message content from your Google Sheet data. Here’s how:

• Select the WhatsApp number field from the iterator option.
• Choose the message template you created in Vati.
• Map the variables in the message template to the corresponding fields from the Google Sheet.

After setting up the message, you can test the workflow to ensure everything is functioning correctly. When a new update is added to your Google Sheet, Pabbly Connect will automatically send a WhatsApp message to the specified staff member.

5. Finalizing the Integration with Pabbly Connect

To finalize your integration, review the settings in Pabbly Connect and ensure that the workflow is active. You can run this automation up to 100 times a month for free, making it a cost-effective solution for HR communications.

By following these steps, you can streamline your office updates efficiently. With Pabbly Connect, you not only save time but also ensure that your staff is always informed about important changes in the workplace.

Conclusion

In summary, using Pabbly Connect to send WhatsApp messages from Google Sheets is a straightforward process that enhances communication within your organization. Automate your HR updates today and keep your staff informed effortlessly.