Learn how to send wedding invitations on WhatsApp using Pabbly Connect and WhatsApp Official Cloud API with this detailed step-by-step tutorial. Eliminate manual repetitive tasks from your workflow. Discover proven automation methods with intuitive steps designed for efficiency-minded professionals.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Wedding Invitations

To send wedding invitations via WhatsApp, you first need to set up Pabbly Connect. This integration tool connects various applications, allowing you to automate tasks effortlessly. Start by visiting Pabbly.com/connect to create your account, which provides 100 free automation tasks each month.

Once logged in, click on the ‘Create Workflow’ button. Name your workflow, for example, ‘Send Invitations on WhatsApp’. This initial setup is crucial as it lays the foundation for your automation process. After naming your workflow, you will be directed to the workflow page where you can set triggers and actions.

2. Configuring Google Sheets as the Trigger in Pabbly Connect

For this automation, the trigger will be Google Sheets, where you will input the guest details. Select Google Sheets as the trigger application and choose the event ‘New or Updated Spreadsheet Row’. This setup means that whenever a new row is added to your Google Sheet, it will trigger the workflow. using Pabbly Connect

  • Choose Google Sheets from the app list in Pabbly Connect.
  • Select the trigger event as ‘New or Updated Spreadsheet Row’.
  • Copy the webhook URL provided by Pabbly Connect.

Next, you need to connect this webhook to your Google Sheet. Click on ‘Extensions’ in Google Sheets, then go to ‘Add-ons’ and select ‘Get Add-ons’. Search for ‘Pabbly Connect Webhooks’ and install it. After installation, refresh your spreadsheet to see the new add-on.

3. Initializing Webhook in Google Sheets

After refreshing your Google Sheet, navigate to the Pabbly Connect Webhooks add-on, and select ‘Initial Setup’. Here, you’ll paste the webhook URL you copied earlier and specify the trigger column. In this case, the trigger column will be the last data entry column where you will input guest information. using Pabbly Connect

Type the letter corresponding to your trigger column (e.g., ‘B’ for the second column). This setup ensures that as soon as you enter data into this column, the automation will activate and send invitations via WhatsApp.

  • Paste the webhook URL in the designated field.
  • Specify the trigger column (e.g., B).

After completing these steps, go back to Pabbly Connect and click on ‘Test Submission’ to ensure the connection is working. If successful, you will see the data from your Google Sheet reflected in Pabbly Connect.

4. Setting Up WhatsApp Cloud API in Pabbly Connect

Now that your Google Sheets trigger is configured, the next step is to set up the WhatsApp Cloud API in Pabbly Connect. Select WhatsApp Cloud API as the action application and choose the event ‘Send Template Message’. This step is vital as it determines how invitations will be sent to guests.

To connect with WhatsApp Cloud API, you will need your token key, phone number ID, and business ID. These can be obtained from your WhatsApp API setup on the Meta for Developers page. Enter these details in Pabbly Connect to establish the connection.

Select WhatsApp Cloud API and the action event ‘Send Template Message’. Fill in your token key, phone number ID, and business ID. Save your connection settings.

Once connected, you can create message templates in your WhatsApp API setup. These templates will be used to format the wedding invitations sent to guests. Ensure that your templates are approved by WhatsApp before use.

5. Sending Wedding Invitations via WhatsApp

With everything set up, you can now send wedding invitations through WhatsApp using Pabbly Connect. In the action step, select the message template you created for invitations. Map the recipient’s mobile number and fill in the required fields such as the name of the guest, date, time, and venue of the wedding.

After mapping the fields, click on ‘Save and Send Test Request’ to send a test message. This will help you verify that everything is working correctly and that the invitations are being sent as intended.

Select the message template for the wedding invitation. Map the recipient’s mobile number and other required fields. Click ‘Save and Send Test Request’ to verify the setup.

Upon successful testing, your workflow will be ready to send invitations automatically to all guests listed in your Google Sheet. This integration streamlines the process, ensuring that invitations are sent efficiently and accurately through WhatsApp.

Conclusion

In this tutorial, we demonstrated how to use Pabbly Connect to automate sending wedding invitations via WhatsApp using the WhatsApp Official Cloud API. By integrating Google Sheets with WhatsApp, you can effortlessly manage and send invitations to multiple guests. This automation not only saves time but also enhances the overall guest experience.

Ensure you check out Pabbly Connect to create business automation workflows and reduce manual tasks. Pabbly Connect currently offer integration with 2,000+ applications.