How to Send Wedding & Event Invitations on WhatsApp Using Pabbly Chatflow

Learn how to send wedding and event invitations on WhatsApp using Pabbly Connect and Pabbly Connect with this detailed step-by-step tutorial. Learn to create powerful connections between your critical applications without requiring specialized programming knowledge or extensive technical background.

Watch Step By Step Video Tutorial Below

1. Getting Started with Pabbly Connect for Invitations

To send wedding and event invitations on WhatsApp, the first step is to access Pabbly Connect. This platform will help automate your invitation process seamlessly. Begin by navigating to the Pabbly Connect landing page by searching for ‘Pabbly.com/connect’ in your browser.

Once on the Pabbly Connect landing page, you will see options to either sign in or sign up for free. If you are new, click on ‘Sign up for free’ to get started with 100 free tasks each month. If you already have an account, simply click on ‘Sign in’ to access your dashboard.

2. Creating a Workflow in Pabbly Connect

After signing in, you will be directed to your Pabbly Connect dashboard. To create a workflow, click on the ‘Create Workflow’ button. You will be prompted to name your workflow; you can name it something like ‘Send Wedding and Event Invitations on WhatsApp using Pabbly Chatflow’. Choose a folder to save your workflow or create a new one.

• Click on ‘Create’ to open the workflow window.
• Select ‘Google Sheets’ as your trigger application.
• Choose the trigger event as ‘New or Updated Spreadsheet Row’.

This step establishes the core of your automation, where new entries in your Google Sheets will trigger the sending of invitations via WhatsApp using Pabbly Chatflow.

3. Connecting Google Sheets to Pabbly Connect

Next, you will receive a webhook URL from Pabbly Connect. Copy this URL as it will be used to connect Google Sheets with your Pabbly workflow. Open your Google Sheets and navigate to Extensions > Add-ons > Get Add-ons. Search for ‘Pabbly Connect Webhooks’ and install this extension.

After installation, refresh your Google Sheets. Go back to Extensions > Pabbly Connect Webhooks and select the ‘Initial Setup’ option. Paste the webhook URL you copied earlier and set the trigger column (e.g., column C for your invitee details). Finally, click on ‘Submit’ to complete the setup. Once configured, your Google Sheets will now send data to Pabbly Connect whenever a new invitee is added.

4. Sending Invitations Using Pabbly Chatflow

Now that Google Sheets is connected, the next step is to configure Pabbly Chatflow to send WhatsApp messages. In your Pabbly Connect workflow, select ‘Pabbly Chatflow’ as the action application and choose ‘Send Template Message’ as the action event.

• Connect your Pabbly Chatflow account by entering the API token from your Chatflow settings.
• Map the recipient’s mobile number from the Google Sheets data.
• Select the template you wish to use for your invitations.

Mapping ensures that each invitee receives a personalized message. After configuring these settings, click on ‘Save and Send Test Request’ to verify that the invitation is sent successfully through Pabbly Chatflow.

5. Sending Invitations to Multiple Contacts

Once your workflow is set up, you can easily send invitations to multiple contacts. Simply add the details of new invitees to your Google Sheets. To send invitations, go back to the Extensions menu, select Pabbly Connect Webhooks, and click on ‘Send All Data’. This action will trigger the sending of invitations to all contacts listed in your sheet.

With just one click, Pabbly Connect will process the data and send personalized messages to each invitee, making it an efficient solution for managing event invitations. You will receive a confirmation in your Pabbly Chatflow inbox indicating that the messages have been sent successfully.

Conclusion

In this tutorial, we explored how to send wedding and event invitations on WhatsApp using Pabbly Connect and Pabbly Chatflow. By automating this process, you can save time and ensure that all your invitees receive their invitations promptly. This integration enhances communication and simplifies event management.