How to Send Webinar Reminders 15 Minutes Before on WhatsApp Using Pabbly Connect

Learn how to send webinar reminders 15 minutes before on WhatsApp using Pabbly Connect to integrate Google Calendar, Google Sheets, and WhatsApp effectively. Build sophisticated automated workflows in less time than you think. This guide translates complex integrations into straightforward steps for immediate implementation.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Webinar Reminders

To begin sending webinar reminders using Pabbly Connect, you first need to access the platform. Simply log into Pabbly Connect by visiting the official website. After logging in, navigate to the ‘All Apps’ section and select Pabbly Connect to reach the dashboard.

If you are a new user, you can create a free account by clicking on the ‘Sign Up Free’ button. Once registered, you will receive 100 tasks free every month, allowing you to explore the automation features of Pabbly Connect.

2. Creating a Workflow in Pabbly Connect

After accessing Pabbly Connect, the next step is to create a workflow for sending reminders. Click on the plus sign to create a new workflow and give it an appropriate name, such as ‘Send Reminders on WhatsApp 15 Minutes Before the Webinar.’ This name helps in easily identifying your workflow later.

Once the workflow is created, you will see two windows: a trigger window and an action window. In this case, the trigger will be set to Google Calendar, which will initiate the workflow whenever a new event is created. Follow these steps to set up the trigger:

• Open the trigger window and select ‘Google Calendar’ as the application.
• Choose ‘New Event’ as the trigger event.
• Connect your Google Calendar account with Pabbly Connect.

This integration allows Pabbly Connect to capture event details automatically from Google Calendar whenever a new webinar is scheduled.

3. Capturing Event Details from Google Calendar

Once the trigger is set, you need to create a new webinar in your Google Calendar to test the integration. Open Google Calendar and create a new event, filling in the details such as the title, date, and time of the webinar.

After saving the event, return to Pabbly Connect and click on ‘Save and Send Test Request’ to capture the latest event details. The data will include the event summary, description, start date, and end time. Ensure that the information is accurately captured as this will be used to send reminders to your attendees on WhatsApp.

4. Sending Reminders on WhatsApp Using Pabbly Connect

With the event details captured, the next step is to send reminders to your registrants via WhatsApp. To do this, you will need to integrate Google Sheets with Pabbly Connect to fetch the attendees’ details. Select Google Sheets as the next action step and choose ‘Get Rows’ as the action event.

Connect your Google Sheets account to Pabbly Connect and select the spreadsheet containing your webinar attendees. After configuring the settings, click ‘Save and Send Test Request’ to retrieve the attendee data. This will allow you to send personalized reminder messages to each registrant via WhatsApp.

5. Finalizing the Integration for Automated Reminders

To finalize the integration, you will need to set up a delay in Pabbly Connect to ensure that the reminders are sent 15 minutes before the webinar starts. Use the ‘Date and Time Formatter’ action to subtract 15 minutes from the event start time. This will give you the exact time to trigger the reminder.

Next, add a delay step in Pabbly Connect to run the workflow at the specified time. Finally, connect to the 360 Dialog application to send the WhatsApp messages. Select ‘Send Template Message’ and configure it to use the approved WhatsApp template you created. Map the recipient’s mobile number and other necessary details from the previous steps.

Once everything is set up, test the workflow to ensure that the reminders are sent successfully to all registrants. You will see the messages delivered to your WhatsApp, confirming that the integration works as intended.

Conclusion

In this tutorial, we demonstrated how to send webinar reminders 15 minutes before the start using Pabbly Connect. By integrating Google Calendar, Google Sheets, and WhatsApp, you can automate the reminder process effectively. This ensures that your attendees are notified in a timely manner, increasing their chances of attending the webinar.