How to Send SMS Reminders for Appointments from Google Calendar Using Pabbly Connect

Learn how to automate SMS reminders for appointments from Google Calendar using Pabbly Connect. Follow our step-by-step tutorial for seamless integration. Implement the precise methodologies leading organizations use to automate repetitive tasks, illustrated with practical examples designed for immediate application.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for SMS Reminders

To send SMS reminders for appointments from Google Calendar, you need to access Pabbly Connect. Start by visiting the Pabbly website at pabby.com. Once there, you can either sign in or sign up for a new account if you are a new user. Signing up gives you access to 100 free tasks monthly.

After logging in, navigate to the Pabbly Connect dashboard. Here, you will find options to create new workflows. Click on the ‘Create Workflow’ button to initiate the process of setting up your SMS reminder automation.

2. Creating the Workflow with Pabbly Connect

In this step, you will create a workflow to connect Google Calendar and SMS services. Name the workflow as ‘Send SMS Reminder for Appointments from Google Calendar’ and select a relevant folder for organization. This naming helps in identifying your workflow later.

• Click on ‘Create’ to finalize the workflow setup.
• Select Google Calendar as the trigger application.
• Choose ‘New Event’ as the trigger event.

After setting the trigger, connect your Google Calendar account to Pabbly Connect. You will need to authorize access to your calendar data, allowing Pabbly Connect to monitor for new events.

3. Configuring Google Calendar in Pabbly Connect

Once Google Calendar is connected, select the specific calendar you want to monitor for new events. This is crucial as it determines which events will trigger the SMS reminders. After selecting your calendar, create a test event to ensure the connection is working properly.

After creating an event, return to Pabbly Connect and click on ‘Save and Send Test Request’ to verify that the event details are captured correctly. You should see a successful response indicating that the event has been detected.

Remember that Google Calendar operates on a polling basis, meaning it checks for new events every 10 minutes. Thus, you may not receive instant notifications. Adjust the polling time if necessary to suit your needs.

4. Adding SMS Action Step with Pabbly Connect

After configuring the Google Calendar trigger, the next step is to add an action to send SMS reminders. In this step, select Twilio as the action application for sending SMS messages. Choose the ‘Send SMS’ action event to proceed.

• Connect your Twilio account by entering your Account SID and Auth Token.
• Map the SMS body to include event details from Google Calendar.
• Specify the sender and recipient phone numbers.

Once all the fields are filled, click on ‘Save and Send Test Request’ to send a test SMS. You should receive a confirmation that the SMS was sent successfully, demonstrating that Pabbly Connect has successfully facilitated the integration.

5. Finalizing the Automation with Pabbly Connect

To finalize your automation, ensure all steps are correctly set up and test the entire workflow. After confirming that the SMS reminders are sent correctly, you can activate your workflow. This automation will now run seamlessly, sending SMS reminders for all new appointments added to your Google Calendar.

By utilizing Pabbly Connect, you can automate not only SMS reminders but also integrate various other applications for enhanced productivity. This integration saves time and ensures that important appointments are not missed.

With the automation successfully set up, you can explore more features and integrations offered by Pabbly Connect to enhance your workflows further.

Conclusion

In this tutorial, we demonstrated how to send SMS reminders for appointments from Google Calendar using Pabbly Connect. By following the steps outlined, you can automate your appointment reminders efficiently, ensuring timely notifications for your clients.