How to Send SMS for New Outlook Calendar Events Using Pabbly Connect

Learn to integrate Outlook and Twilio using Pabbly Connect to send SMS notifications for new Outlook Calendar events. Follow this step-by-step guide for seamless automation.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Outlook Calendar Events

To send SMS notifications for new Outlook Calendar events, start by accessing Pabbly Connect. This powerful automation platform allows you to seamlessly integrate various applications, including Outlook and Twilio.

Begin by signing into your Pabbly Connect account. Once logged in, click on the ‘Create Workflow’ button. Name your workflow, for example, ‘Send SMS for New Outlook Calendar Events,’ and click on ‘Create’ to proceed.

2. Configuring the Trigger for New Calendar Events

In this step, you will set up the trigger for your workflow. The trigger application will be Microsoft 365, and the event will be a new calendar event. Choose Microsoft 365 as your trigger app within Pabbly Connect.

• Select ‘New Calendar Event’ as the event type.
• Click on ‘Connect’ and then ‘Add New Connection’ to link your Microsoft Office 365 account.
• Authorize access to Pabbly Connect by scrolling down and clicking ‘Yes’.

Once authorized, you can select the calendar you want to work with. After selecting your calendar, create a test event in your Outlook Calendar to ensure that Pabbly Connect can fetch the details. Save your settings before proceeding to the next step.

3. Fetching Contact Details Using Google Contacts

After successfully setting up the trigger, the next step involves fetching the contact details of the attendees from Google Contacts. This is crucial for sending SMS notifications through Twilio.

In Pabbly Connect, add a new action step and select Google Contacts as the application. Choose the ‘Search Contact’ action event. You will need to connect your Google account to Pabbly Connect to access your contacts.

• Enter the email address of the attendee to search for their contact number.
• Map the email address from the previous step to find the corresponding contact.
• Click on ‘Save and Send Test Request’ to verify that the contact details are fetched successfully.

Once you have the contact number, you can proceed to format the event date and time for your SMS notification.

4. Formatting Date and Sending SMS via Twilio

Now that you have the contact number, the next step is to format the event date and time for clarity in your SMS notification. Use the ‘Format Date’ action in Pabbly Connect to achieve this.

Map the start date from the previous step and choose a simple format for the date and time. Once formatted, proceed to set up Twilio for sending the SMS notification.

Add Twilio as the action application in Pabbly Connect. Connect your Twilio account by entering your Account SID and Auth Token. Map the sender’s number (your Twilio number) and the recipient’s number (contact number from Google Contacts).

Finally, frame the body of your SMS message and click on ‘Save and Send Test Request’ to send the SMS. Verify that the SMS is received to confirm that the integration is working perfectly.

5. Conclusion

In this tutorial, we explored how to use Pabbly Connect to send SMS notifications for new Outlook Calendar events. By integrating Microsoft 365 and Twilio, you can automate reminders efficiently.

This step-by-step guide demonstrated the entire process, ensuring that you can replicate it easily. With Pabbly Connect, you can streamline your workflows and enhance productivity by automating notifications seamlessly.