How to Send Reminder to All Attendees Excluding Me – Google Sheets Gmail Integration Using Pabbly Connect

Learn how to send reminders to all attendees excluding yourself using Pabbly Connect with Google Sheets and Gmail integration. Follow our step-by-step guide! Master proven automation processes with practical implementation examples and strategic recommendations you can apply immediately in your workflow.

Watch Step By Step Video Tutorial Below

1. Access Pabbly Connect to Set Up Your Workflow

To begin, you need to access Pabbly Connect. Sign in to your Pabbly account and navigate to the dashboard. Here, you will find various applications available for integration.

Click on the big blue button labeled ‘Create Workflow’ to start. Give your workflow a suitable name, such as ‘Send Reminder to All Attendees Excluding Myself’. After naming it, click on ‘Create’ to proceed with your workflow setup.

2. Set Up Trigger with Google Sheets

The next step involves setting up a trigger in Pabbly Connect using Google Sheets. This trigger will activate when a new row is added to your Google Sheet containing event details. Choose Google Sheets as your trigger application. using Pabbly Connect

To set the trigger, select the event type as ‘New or Updated Spreadsheet Row’. This configuration ensures that every time a new event is added to your Google Sheet, it will trigger the workflow. Copy the provided webhook URL from Pabbly Connect to link it to your Google Sheet.

• Open your Google Sheet and navigate to Extensions > Add-ons > Get Add-ons.
• Search for the Pabbly Connect Webhooks add-on and install it.
• After installation, go to Extensions > Pabbly Connect Webhooks > Initial Setup.
• Paste the webhook URL you copied earlier and set the trigger column to the last updated column.

Once you have configured the webhook, click ‘Submit’. This setup ensures that Pabbly Connect will receive data from your Google Sheet whenever a new row is added.

3. Connect Google Calendar to Retrieve Event Information

Now, you will connect Google Calendar to retrieve information about the event you want to send reminders for. In Pabbly Connect, select Google Calendar as your action application. using Pabbly Connect

Choose the action event as ‘Search Events’ and connect your Google account. Once connected, specify the calendar name and the search term, which should be the name of your event. This will allow Pabbly Connect to fetch all relevant details about the event.

• Select the calendar where your event is saved.
• Input the event name in the search term field.
• Click on ‘Save and Send Test Request’ to retrieve event details.

This step is crucial as it allows Pabbly Connect to gather all attendee emails from the selected event, which will be used to send reminders later.

4. Transform Data and Filter Emails

After retrieving the event information, the next step is to transform the data to isolate attendee emails. Use the Data Transformer feature in Pabbly Connect to organize this information effectively. using Pabbly Connect

Choose the action event as ‘Line Itemizer’ to format the email addresses properly. This will make it easier to manage the emails one by one. After that, utilize the ‘Iterator’ feature to ensure that each email is processed individually.

Add a Data Transformer step and select ‘Line Itemizer’. Map the email addresses from the previous step to this transformer. Add an Iterator step to process each email address one at a time.

This transformation process is essential to ensure that reminders are sent only to the intended recipients, excluding yourself from the list.

5. Send Reminders to Attendees Excluding Yourself

Finally, to send reminders to all attendees excluding yourself, you will add a filter condition in Pabbly Connect. This filter will ensure that your email address is not included in the list of recipients. using Pabbly Connect

Set up the filter to check if the iterator result (the email address being processed) is not equal to your email address. If the condition is true, proceed to send the reminder via Gmail.

Add a Filter step and set the condition to exclude your email address. Select Gmail as the action application and choose ‘Send Email’. Map the iterator email address as the recipient.

Once everything is set up, click ‘Save and Send Test Request’ to ensure that the workflow sends reminders correctly. This final step confirms that reminders are sent only to the intended attendees.

Conclusion

In conclusion, using Pabbly Connect, you can efficiently send reminders to all attendees of a Google Calendar event while excluding yourself. By following these steps, you can automate the reminder process seamlessly, ensuring that everyone is informed without receiving notifications yourself.