How to Send Personalized Thank-You Emails via Gmail for Jotform Form Submissions Using Pabbly Connect

Learn how to automate sending personalized thank-you emails via Gmail for Jotform submissions using Pabbly Connect. Step-by-step tutorial included. Learn to create powerful connections between your critical applications without requiring specialized programming knowledge or extensive technical background.

Watch Step By Step Video Tutorial Below

1. Access Pabbly Connect for Integration

To start sending personalized thank-you emails via Gmail for Jotform submissions, you first need to access Pabbly Connect. Open a new tab and visit Pabbly.com/connect. This powerful automation tool allows you to integrate various applications seamlessly.

Once on the Pabbly Connect page, you can either sign in if you are an existing user or sign up for a new account. Signing up provides you with 100 free tasks to explore the platform. After logging in, navigate to the dashboard where you can manage your workflows effectively.

2. Create a New Workflow in Pabbly Connect

In this step, you will create a new workflow to automate the email sending process. Click on the ‘+ Create Workflow’ button on your Pabbly Connect dashboard. You will be prompted to choose between the new beta version or the classic version; select the new beta version for this tutorial. using Pabbly Connect

Next, name your workflow something descriptive like ‘Send Personalized Thank You Emails via Gmail for Jotform New Submission’. Choose the appropriate folder for your workflow, then click the ‘Create’ button to finalize your workflow setup.

3. Set Up Trigger for Jotform Submissions

Now that your workflow is created, it’s time to set up the trigger. Choose Jotform as your trigger application. Then, select the event as ‘New Response’ which triggers the workflow whenever a new form submission occurs in your Jotform. using Pabbly Connect

After selecting the event, click the ‘Connect’ button. Pabbly Connect will provide you with a webhook URL. Copy this URL, as you will need it to connect your Jotform account to Pabbly Connect. Go to your Jotform account, open the form you want to integrate, and navigate to the settings to add this webhook URL.

4. Integrate Jotform with Pabbly Connect

In your Jotform settings, find the ‘Integrations’ option. Here, you can search for ‘Webhook’ and select it. Paste the webhook URL you copied from Pabbly Connect into the provided field and click on the ‘Complete Integration’ button. This connects your Jotform to Pabbly Connect, allowing for data transfer. using Pabbly Connect

Once the integration is complete, return to Pabbly Connect. Your workflow will now be waiting for a webhook response. To test this, fill out the form you just integrated and submit it. This will trigger the workflow and you should see a response indicating the connection is successful.

5. Set Up Gmail to Send Thank-You Emails

With the trigger set, the next step is to add an action to send the thank-you email via Gmail. Select Gmail as your action application and choose the event ‘Send Email’. Click the ‘Connect’ button, where you can either select an existing connection or create a new one by signing in with your Google account. using Pabbly Connect

In the email setup, enter your sender name, and for the recipient email address, use the mapping feature to dynamically insert the email address collected from the Jotform submission. In the subject line, write a personalized message such as ‘Thank You for Sharing Your Details’. For the email body, start with ‘Hi’ followed by mapping the user’s full name to personalize the message.

Finally, choose the content type as plain or HTML, select the inbox label, and click ‘Save and Send Test Request’. If everything is set up correctly, you will receive a thank-you email in your Gmail inbox, confirming that the integration works as intended.

Conclusion

This tutorial has guided you through the process of using Pabbly Connect to send personalized thank-you emails via Gmail for Jotform submissions. By following these steps, you can automate your email responses efficiently without any coding skills. Enjoy the benefits of seamless integration and enhanced communication with your users!