How to Send Personalized Bulk Emails to Students Using Pabbly Connect

Learn how to send personalized bulk emails to students using Pabbly Connect with Google Sheets and Gmail, streamlining communication effortlessly. Transform complex automation concepts into accessible, actionable steps that eliminate unnecessary manual work while maximizing existing application capabilities.

Watch Step By Step Video Tutorial Below

1. Introduction to Pabbly Connect for Bulk Emails

Pabbly Connect is an automation tool that enables teachers to send personalized bulk emails to students efficiently. This process helps maintain communication without the need for manual email sending, making it easier to share assignments, schedules, and more. using Pabbly Connect

To get started, visit the Pabbly Connect website and sign up for a free account. Once signed up, log in and navigate to the Pabbly Connect dashboard to begin creating your email workflow.

2. Setting Up Your Workflow in Pabbly Connect

To set up your workflow in Pabbly Connect, click on the ‘Create Workflow’ button. Name your workflow something descriptive, such as ‘Send Bulk Emails to Students’. This name will help you identify the workflow later. using Pabbly Connect

• Click on the ‘Create’ button after naming your workflow.
• You will see two sections: Trigger and Action.

In this setup, the trigger event will be the scheduler, which allows you to run the workflow at specified intervals. Select the scheduler feature and set it to run daily at a specific time, such as 7:30 AM. This ensures that your emails will be sent automatically at the designated time.

3. Connecting Google Sheets to Pabbly Connect

Next, integrate Google Sheets with Pabbly Connect to fetch the data of your students. In the action step, select the Google Sheets application and choose the ‘Get Rows’ action event. This action will allow you to pull the necessary data for sending personalized emails. using Pabbly Connect

To connect your Google Sheets, click on ‘Connect’ and then ‘Add New Connection’. Log in with the Google account that has access to the spreadsheet containing student data.

• Select the spreadsheet name, such as ‘Student Data’.
• Specify the sheet name, typically ‘Sheet1’.
• Define the range of data to fetch, excluding headers.

Once the data is fetched, toggle the ‘Simple Response’ option to off to capture the data in an array format. This will allow you to iterate through each student’s information for personalized email sending.

4. Iterating Through Student Data

After fetching the data from Google Sheets, the next step is to iterate through the student records. Add an iterator step in Pabbly Connect to process each student’s information individually. This ensures that emails are sent to each student based on their specific schedule status. using Pabbly Connect

Select the response array from the previous step when prompted to choose the array for iteration. This will allow Pabbly Connect to handle each student’s data one by one, preparing it for the next action.

Use the filter feature to send emails only to students whose schedule status is marked as ‘changed’. Set the filter condition to check if the schedule status equals ‘changed’.

This filtering step is crucial to ensure that only relevant emails are sent, thus optimizing communication with students and reducing unnecessary messages.

5. Sending Emails via Gmail Integration

The final integration step involves connecting Gmail to send the personalized emails. In the action step, select the Gmail application and choose the ‘Send Email’ action event. This action will allow you to send emails to the students based on the data processed in the previous steps. using Pabbly Connect

Connect your Gmail account by selecting ‘Add New Connection’ and logging in. Map the recipient’s email address from the iterator step to ensure each student receives their personalized email.

Set the sender’s name, such as ‘Class Teacher’. Define the email subject, for example, ‘Timetable Changed’. Compose the email content, utilizing mapped fields for personalization.

Test the connection by sending a test email to verify that everything is set up correctly. Once confirmed, your Pabbly Connect workflow will automatically send personalized bulk emails to students based on their schedule changes.

Conclusion

Using Pabbly Connect, teachers can efficiently send personalized bulk emails to students, streamlining communication and saving time. This automation process helps ensure that students receive timely updates regarding their schedules effortlessly.