How to Send New Job Alerts to Candidates on WhatsApp Using Pabbly Connect

Learn how to automate sending job alerts to candidates on WhatsApp using Pabbly Connect and Recruitee. Follow this step-by-step tutorial for seamless integration. Navigate the automation landscape confidently with clear, structured guidance suitable for professionals regardless of prior technical experience.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Job Alerts

To send job alerts to candidates on WhatsApp, you’ll first need to set up Pabbly Connect. Start by visiting the Pabbly Connect dashboard. You can create a free account at Pabbly.com/connect, which gives you access to 100 free automation tasks each month.

Once logged in, click on the ‘Create Workflow’ button. Name your workflow, for example, ‘Recruiting to WhatsApp Automation’. This workflow will handle the automation process, connecting Recruitee with WhatsApp through Pabbly Connect.

2. Creating the Trigger with Recruitee

The next step involves setting up the trigger in Pabbly Connect. Choose Recruitee as your trigger application and select the event ‘Job is Published’. This event will initiate the workflow whenever a new job is posted.

• Select Recruitee from the app list.
• Choose the trigger event: Job is Published.
• Copy the webhook URL provided by Pabbly Connect.

Next, navigate to Recruitee’s settings to set up the webhook. Under ‘Apps and Plugins’, add a new webhook and paste the copied URL. Ensure that the trigger is set to send data when a job is published, then verify and create the webhook.

3. Capturing Job Data from Recruitee

After setting up the trigger, it’s time to capture the job data. Click on the ‘Recapture Webhook Response’ button in Pabbly Connect. This allows you to test the connection by creating a sample job in Recruitee.

Create a new job by filling in the necessary details such as job title, department, and description. After publishing the job, return to Pabbly Connect to see if the job data appears correctly in the response.

• Ensure all job details are filled out accurately.
• Click ‘Publish’ to finalize the job.
• Check the response in Pabbly Connect for job details.

This data will be used to send alerts to candidates via WhatsApp.

4. Connecting Google Sheets to Retrieve Candidate Data

Now, integrate Google Sheets to retrieve candidate information. In Pabbly Connect, select Google Sheets as your action application and choose the ‘Get Rows’ action event. This will pull candidate data from your specified spreadsheet.

Connect your Google Sheets account and select the appropriate spreadsheet and sheet name where candidate data is stored. Define the data range that includes the candidates’ WhatsApp numbers.

Select the correct Google Sheet containing candidate details. Define the range of data to be retrieved. Test the connection to ensure data is fetched correctly.

After retrieving the candidate data, you can proceed to send WhatsApp messages to each candidate using the information gathered.

5. Sending WhatsApp Alerts to Candidates

To send alerts, you will need to connect the WhatsApp Cloud API through Pabbly Connect. Choose the WhatsApp Cloud API as your action app and select the ‘Send Template Message’ action event. Connect to your WhatsApp account using the required credentials.

Map the WhatsApp number from the candidate data retrieved earlier and select your message template. Ensure that your message includes dynamic fields to personalize each alert based on the job details.

Map the recipient’s WhatsApp number correctly. Select the message template for job alerts. Test the message sending process to verify functionality.

Once everything is set up, your automation will send job alerts to candidates automatically whenever a new job is published in Recruitee.

Conclusion

Using Pabbly Connect, you can effortlessly automate the process of sending job alerts to candidates on WhatsApp. This integration not only saves time but also enhances communication efficiency between recruiters and potential candidates. By following the steps outlined above, you can set up this automation quickly and effectively.