How to Send Google Forms Alerts on WhatsApp Using Pabbly Connect

Learn how to integrate Google Forms with WhatsApp using Pabbly Connect for automated alerts. Step-by-step tutorial with detailed instructions. Build sophisticated automated workflows in less time than you think. This guide translates complex integrations into straightforward steps for immediate implementation.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for WhatsApp Integration

To start sending Google Forms alerts on WhatsApp, you need to access Pabbly Connect. First, visit the Pabbly Connect website at www.Pabbly.com/connect. If you are a new user, sign up for a free account to explore the features, including 100 free tasks every month.

If you are an existing user, simply sign in to your account. Once logged in, you will reach the Pabbly Connect dashboard where you can create workflows that automate tasks between Google Forms and WhatsApp.

2. Creating a Workflow in Pabbly Connect

Once on the Pabbly Connect dashboard, click on the ‘Create Workflow’ button to begin. Select the new beta method for a modern workflow experience. Name your workflow, for instance, ‘Google Forms + WhatsApp Integration,’ and choose a folder to save it in.

• Click on the ‘Create’ button to finalize the setup.
• You will see two main sections: Trigger and Action.
• Set up the trigger by selecting Google Forms as the application.

After setting the trigger, you will be prompted to choose the event, which should be ‘New Response Received.’ Click on the ‘Connect’ button to proceed. This action will generate a unique webhook URL that acts as a bridge between Google Forms and Pabbly Connect.

3. Linking Google Forms to Pabbly Connect

To link your Google Form to Pabbly Connect, copy the webhook URL provided in the previous step. Open your Google Form, navigate to the ‘Responses’ tab, and click on ‘Link to Sheets’ to create a new Google Sheets document.

• Select ‘Create’ to establish a new spreadsheet that will collect form responses.
• Go to ‘Extensions’ in Google Sheets, then to ‘Add-ons’ and select ‘Get add-ons’.
• Search for ‘Pabbly Connect Webhooks’ and install it.

After installation, refresh the Google Sheets to enable the Pabbly Connect add-on. Go back to ‘Extensions,’ find ‘Pabbly Connect Webhooks,’ and select ‘Initial Setup.’ Paste the webhook URL into the designated field and specify the trigger column (e.g., Column E for phone numbers). Click ‘Submit’ to complete the setup.

4. Testing the Integration with Pabbly Connect

To ensure the integration between Google Forms and WhatsApp is successful, perform a test submission on your Google Form. Fill in the required fields, such as first name, last name, email, and a dummy phone number, then click the ‘Submit’ button.

Once the form is submitted, return to your Pabbly Connect workflow. You should see the response captured in the trigger section. This indicates that the connection is working correctly and that the data is being forwarded from Google Forms to Pabbly Connect.

5. Sending WhatsApp Alerts Using Pabbly Chatflow

Now that the integration is set up, you can send WhatsApp alerts using Pabbly Chatflow. Add an action step in your workflow and select Pabbly Chatflow as the application. Choose the event ‘Send Template Message’ and click on the connect button.

Enter your API token from your Chatflow account to establish a connection. Map the phone number from the previous response to send the WhatsApp message. Select the template you created for sending messages.

Finally, click on the ‘Save and Send Test Request’ button. If everything is set up correctly, you will receive a WhatsApp message confirming the registration, demonstrating that the integration is successful.

Conclusion

This tutorial has detailed how to send Google Forms alerts on WhatsApp using Pabbly Connect. By following the steps outlined, you can automate notifications and enhance communication effortlessly. Enjoy seamless integration with Pabbly Connect!