Learn how to integrate Google Forms with WhatsApp using Pabbly Connect for instant alerts on form submissions. Step-by-step tutorial included. Navigate the automation landscape confidently with clear, structured guidance suitable for professionals regardless of prior technical experience.

Watch Step By Step Video Tutorial Below

1. Access Pabbly Connect for Google Forms and WhatsApp Integration

To start sending Google Forms alerts on WhatsApp, you need to access Pabbly Connect. Open your browser and type Pabbly.com/connect to reach the Pabbly Connect landing page.

Click on the blue button to create your account. The account creation is free, and you will receive 100 free tasks to test this automation. Once registered, click on ‘Access Now’ to reach your dashboard.

2. Create a Workflow in Pabbly Connect

In your Pabbly Connect dashboard, click on the blue button to create a new workflow. Give your workflow a name, such as ‘Get Form Submission Notifications on WhatsApp’. This name describes the automation you are about to set up.

You will see two boxes: Trigger and Action. The Trigger is what starts the automation, and the Action is what happens as a result. In this case, the trigger will be Google Forms, where you will receive notifications whenever a form is submitted.

  • Choose Google Forms as the trigger application.
  • Select ‘New Response Received’ as the trigger event.

After selecting the trigger event, a webhook URL will be generated. You need this URL to connect Google Forms with Pabbly Connect.

3. Connect Google Forms to Pabbly Connect

To connect Google Forms with Pabbly Connect, open your Google Form and navigate to the ‘Responses’ tab. Click on the green spreadsheet icon to create a Google Sheet that will store your responses.

Next, click on ‘Extensions’ in the Google Sheets menu, then navigate to ‘Add-ons’ and select ‘Get add-ons’. Search for the ‘Pabbly Connect Webhooks’ add-on and install it. Once installed, go back to ‘Extensions’ and select ‘Pabbly Connect Webhooks’ to initiate the setup.

  • Paste the webhook URL you copied from Pabbly Connect.
  • Set the trigger column to the last column of your data (e.g., Column G).

Click on ‘Send Test’ to ensure the connection is successful. Pabbly Connect will wait for a response, so fill out the form to test the integration.

4. Set Up WhatsApp Notifications Using Pabbly Connect

Once the Google Forms and Pabbly Connect integration is established, you will need to set up WhatsApp notifications. For this, you will use the WhatsApp Cloud API. First, create an account on the Facebook developer platform and set up an app to generate a permanent token.

After creating your app, copy the necessary details such as the token, phone number ID, and WhatsApp Business account ID. Go back to Pabbly Connect and select WhatsApp Cloud API as the action application.

Enter your token, phone number ID, and WhatsApp Business account ID. Fill in the template name and recipient mobile number (without the plus sign).

Map the required variables from the Google Form responses to the WhatsApp message template. This allows you to customize the message that will be sent to your WhatsApp.

5. Finalize Your Google Forms and WhatsApp Integration

After setting up the WhatsApp message template in Pabbly Connect, send a test message to ensure everything is working correctly. Check your WhatsApp for the notification to confirm the integration is successful.

Lastly, return to your Google Sheets and ensure that the ‘Send on Event’ option is ticked to enable notifications. This is crucial for the automation to function seamlessly.

Make sure the automation is running in the background. You will receive WhatsApp notifications for every new form submission.

With this setup, you can now receive instant alerts on WhatsApp whenever someone submits your Google Form. This automation enhances your workflow and keeps you informed in real-time.

Conclusion

In this tutorial, we explored how to integrate Google Forms with WhatsApp using Pabbly Connect. Following these steps allows you to receive instant alerts on form submissions. Automating this process can significantly enhance your efficiency and response time.

Ensure you check out Pabbly Connect to create business automation workflows and reduce manual tasks. Pabbly Connect currently offer integration with 2,000+ applications.