How to Send Event Registration Reminders from Google Forms to Gmail Using Pabbly Connect

Learn how to automate event registration reminders from Google Forms to Gmail using Pabbly Connect with this step-by-step tutorial. Implement the precise methodologies leading organizations use to automate repetitive tasks, illustrated with practical examples designed for immediate application.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Google Forms and Gmail Integration

To start sending event registration reminders from Google Forms to Gmail, you need to access Pabbly Connect. Navigate to the Pabbly Connect website and sign in or sign up for a free account. This platform allows you to automate workflows without any coding skills.

After signing in, you will reach the Pabbly Connect dashboard. To create a new workflow, click on the ‘Create Workflow’ button. You will see two options: the new beta method and the classic method. Choose the classic method for this tutorial. Name your workflow as ‘Send Event Registration Reminders from Google Forms to Gmail’ and select the appropriate folder before clicking the ‘Create’ button.

2. Configuring the Trigger in Pabbly Connect

In this step, you will set up the trigger for your workflow in Pabbly Connect. Click on the trigger application and select ‘Google Forms’ as your trigger app. For the trigger event, choose ‘New Response Received’. This setup will allow Pabbly Connect to capture responses from your Google Forms automatically.

• Select Google Forms as the trigger application.
• Choose ‘New Response Received’ as the trigger event.
• Copy the provided webhook URL for further configuration.

Next, open your Google Form and navigate to the ‘Responses’ section. Click on the ‘Link to Sheets’ option to create a new spreadsheet. This spreadsheet will automatically collect responses from your Google Form, ensuring that every participant’s registration is stored for future reference.

3. Connecting Google Sheets to Pabbly Connect

After setting up your Google Form, you will need to connect it to Pabbly Connect via Google Sheets. Install the Pabbly Connect Webhooks add-on in Google Sheets by going to Extensions, then Add-ons, and selecting ‘Get Add-ons’. Search for ‘Pabbly Connect Webhooks’ and install it. using Pabbly Connect

Once installed, refresh your spreadsheet. Go to Extensions, select Pabbly Webhooks, and choose ‘Initial Setup’. Paste the webhook URL you copied earlier into the designated field and set the trigger column (for example, Column E) where new data will be entered. Click ‘Submit’ to save your settings.

4. Setting Up Action Steps to Send Reminders via Gmail

Now that your trigger is configured, it’s time to set up the action steps in Pabbly Connect. You will need to add a delay for sending reminders. Start by selecting ‘Delay by Pabbly’ as your action application and choose ‘Add Delay Time’ as the action event. Set the delay to execute a week before the event.

• Select ‘Delay by Pabbly’ as the action application.
• Choose ‘Add Delay Time’ as the action event.
• Set the delay date and time format as required.

After setting the delay, add another action step to send an email via Gmail. Choose ‘Gmail’ as the action application and select ‘Send Email v1’. Connect your Gmail account and map the recipient’s email address from the Google Form response. Fill in the email subject and body to customize your reminder message.

5. Sending the Final Reminder Before the Event

In the last step, you will set up the second reminder to be sent a day before the event using the same process. Add another delay using ‘Delay by Pabbly’ and set it to the day before the event. Then, repeat the action step to send an email via Gmail.

Ensure to customize the subject and body of the email for the second reminder, including any relevant details such as the Zoom link for the event. After configuring these settings, test your workflow to ensure that everything is functioning properly.

Once the test is successful, your workflow is ready to send automated event registration reminders to participants using Pabbly Connect. This automation saves time and ensures that all registrants are informed about the upcoming event seamlessly.

Conclusion

In conclusion, using Pabbly Connect allows you to efficiently automate the process of sending event registration reminders from Google Forms to Gmail. By following these steps, you can ensure that your participants receive timely notifications without any manual effort. This integration enhances communication and keeps your attendees engaged.