How to Send Emails When New Files Are Added to Google Drive Using Pabbly Connect

Learn how to automate sending emails via Gmail when new files are added to Google Drive using Pabbly Connect. Step-by-step tutorial included. Develop expertise in application integration and learn how to design streamlined automation workflows using proven, simplified approaches.

Watch Step By Step Video Tutorial Below

1. Access Pabbly Connect for Automation

To automate sending emails via Gmail when new files are added to Google Drive, start by accessing Pabbly Connect. Visit the Pabbly Connect website and sign up for a free account if you don’t already have one. If you have an account, simply log in using your credentials.

Once logged in, you can create a new workflow. Click on the blue button labeled ‘Create Workflow’ located on the right side of the screen. Name your workflow something descriptive, like ‘Google Drive to Gmail Automation’, and click on ‘Create’ to proceed.

2. Setting Up the Trigger in Pabbly Connect

In this step, you will set up the trigger in Pabbly Connect to monitor Google Drive for new files. Click on the trigger box and select Google Drive as your application. The trigger event will be ‘New File Upload’. This event will activate the workflow every time a new file is uploaded to your Google Drive.

• Choose Google Drive as the trigger application.
• Select ‘New File Upload’ as the trigger event.
• Connect your Google Drive account by clicking on ‘Connect’.

After connecting, click on ‘Save and Send Test Request’. At this point, you need to upload a new file to your Google Drive to test the trigger. Once the file is uploaded, return to Pabbly Connect to verify that the trigger has captured the new file details.

3. Configuring Gmail Action in Pabbly Connect

After setting up the trigger, it’s time to configure the action in Pabbly Connect. Click on the action box and select Gmail as your application. The action event will be ‘Send Email’. This will allow you to send an email notification whenever a new file is uploaded to your Google Drive.

Before proceeding, ensure you have your Gmail account open in another tab. Click on ‘Connect’ to link your Gmail account with Pabbly Connect. Follow the prompts to allow access to your Gmail account.

• Select Gmail as the action application.
• Choose ‘Send Email’ as the action event.
• Connect your Gmail account by clicking on ‘Connect’.

Once connected, fill in the required fields such as recipient email address, subject, and email content. Use mapping to insert dynamic data from the trigger step, such as the file name and link.

4. Finalizing the Workflow in Pabbly Connect

Now that both the trigger and action are set, it’s time to finalize your workflow in Pabbly Connect. Ensure that the recipient’s email address is correctly entered and that you have mapped the file name and Google Drive link appropriately.

Fill out the email subject, for example, ‘New File Uploaded’, and the email content stating, ‘A new file has been uploaded to Google Drive. Please check it here: [file link].’ Once all fields are filled, click on ‘Save and Send Test Request’ to test the workflow.

You should receive a confirmation that the email was sent successfully. If everything is set up correctly, the recipient will receive an email notification each time a new file is uploaded to your Google Drive.

Conclusion

In this tutorial, you learned how to use Pabbly Connect to send emails via Gmail whenever new files are added to Google Drive. By following these steps, you can automate notifications effectively, ensuring timely updates for your team or partners. Automating this process saves time and enhances communication.