How to Send Emails to Webinar Registrants

Learn how to automate sending emails to webinar registrants using Pabbly Connect with Mailchimp, Zoom, Gmail, and Typeform in this detailed tutorial. Master proven automation processes with practical implementation examples and strategic recommendations you can apply immediately in your workflow.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Your Webinar Automation

To send emails to webinar registrants, you must first access Pabbly Connect. Start by visiting pabbl.com/connect in your browser. If you’re new to Pabbly Connect, click on the ‘Sign Up for Free’ button in the top right corner. This will allow you to explore the platform with 100 free tasks each month, enabling you to send up to 100 emails for free.

Once signed up, log into your account and navigate to the workflow builder. This interface is crucial as it allows you to set up triggers and actions for your automation. The trigger initiates the process, while the action is the result. In this case, the trigger will be a new registration in Typeform, which will trigger an email to be sent via Gmail.

2. Setting Up the Trigger in Pabbly Connect

To create your automation, click on the ‘Add Trigger’ button in Pabbly Connect. Search for Typeform and select it as your trigger application. Choose the event as ‘New Entry’ and click on ‘Connect’. If you have an existing connection, select it; otherwise, click on ‘Add a New Connection’ to connect to Typeform.

• Log into your Typeform account and grant necessary permissions.
• Select the specific webinar registration form you wish to use.
• Set the response format to ‘Advanced’ and save the test request.

After setting up the trigger, you need to perform a test submission in Typeform to capture the webhook response. Fill out the registration form with new details, and upon submission, Pabbly Connect will display the captured response, confirming that your trigger is successfully set up.

3. Sending Emails to Registrants via Gmail

Next, you need to set up the action step to send emails through Gmail. Click on ‘Add New Action Step’ in Pabbly Connect and search for Gmail. Select the action event as ‘Send Email’ and click on ‘Connect’. Just like before, if a connection already exists, choose it; otherwise, create a new connection by signing in with your Google account.

• Choose the Gmail account you want to use for sending emails.
• Provide the sender’s name and email address.
• Map the recipient’s email address dynamically from the Typeform response.

After setting the necessary fields like the subject and content of the email, you can use HTML for advanced formatting. Ensure to map the registrant’s name in the email content for personalization. Finally, click on ‘Save and Send Test Request’ to verify that the email is sent successfully.

4. Testing and Verifying Your Automation

To ensure everything is functioning correctly, check your Gmail inbox after sending the test email through Pabbly Connect. You should see the email confirming the registration for the webinar with the personalized details included. This step is crucial to validate that your automation works seamlessly.

If the email appears correctly, your automation is successfully set up. This means that every time someone registers for your webinar via Typeform, they will receive an email confirmation automatically. You can now sit back and relax, knowing that the process is automated and efficient.

5. Conclusion

In this tutorial, we explored how to send emails to webinar registrants using Pabbly Connect. By integrating Typeform and Gmail, you can automate the email confirmation process, enhancing your webinar’s professionalism. This setup allows you to focus more on your content while Pabbly Connect handles the communication seamlessly.

Try this automation for your webinars today and enjoy the benefits of streamlined communication with your registrants!