How to Send Emails for New Google Forms Responses Using Pabbly Connect

Learn how to automate sending emails for new Google Forms responses to Zoho Mail using Pabbly Connect with this detailed step-by-step tutorial. Transform complex automation concepts into accessible, actionable steps that eliminate unnecessary manual work while maximizing existing application capabilities.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To begin the integration process using Pabbly Connect, navigate to the Pabbly Connect website at Pabbly.com/connect. This platform allows you to automate workflows between Google Forms and Zoho Mail effectively.

Once on the site, you will see options to sign in or sign up for free. If you are a new user, click on the sign-up option to create an account. Existing users can simply sign in. After logging in, you will reach the dashboard where you can start creating your workflow.

2. Creating a Workflow in Pabbly Connect

In the Pabbly Connect dashboard, click on the ‘Create Workflow’ button. This is where you will set up the automation to send emails whenever a new response is submitted via Google Forms. Name your workflow something descriptive like ‘Send Emails for New Google Forms Responses’ and click on ‘Create’. using Pabbly Connect

• Choose Google Forms as the trigger application.
• Select ‘New Response Received’ as the trigger event.
• Copy the webhook URL provided by Pabbly Connect.

Next, you need to set up Google Forms to send data to this webhook. This involves linking your Google Form to the webhook URL you copied. This connection is crucial as it allows Pabbly Connect to receive data from your form submissions.

3. Setting Up Google Forms for Responses

Open your Google Form where you want to collect responses. Ensure that the form includes fields such as First Name, Last Name, Contact Number, and Email Address. After setting up your form, go to the ‘Responses’ tab. using Pabbly Connect

Click on the three dots in the Responses section and select ‘Select Destination for Responses’. Create a new spreadsheet to store the responses. Once the spreadsheet is linked, you will see a timestamp field along with your other form fields. This setup is essential for tracking when responses are received.

4. Configuring the Pabbly Connect Webhook

After linking your Google Form to the spreadsheet, return to Pabbly Connect and navigate to the webhook setup. Here, paste the webhook URL you copied earlier into the designated field. Specify the trigger column, which in this case is the last column of your spreadsheet, typically labeled as ‘E’. using Pabbly Connect

Click on ‘Send Test’ to ensure that the connection is active. If the test is successful, you will receive a confirmation message. This step verifies that Pabbly Connect can receive data from your Google Form submissions.

5. Sending Emails Using Zoho Mail

Now that Pabbly Connect is set up to receive responses from Google Forms, the next step is to configure the action application, which is Zoho Mail. Select Zoho Mail as the action application and choose ‘Send Mail’ as the action event. using Pabbly Connect

• Connect your Zoho Mail account to Pabbly Connect.
• Map the email address from the previous step to the ‘To’ field.
• Fill in the subject and body of the email.

Once you have configured the email settings, click on ‘Save and Send Test Request’. Check your Zoho Mail inbox to confirm that the email has been sent successfully. This process ensures that every new response from your Google Form triggers an email notification via Zoho Mail.

Conclusion

In this tutorial, we explored how to use Pabbly Connect to automate sending emails for new Google Forms responses to Zoho Mail. By following the steps outlined, you can streamline your workflow and ensure timely communication with respondents. Automating these processes enhances efficiency and saves valuable time.