How to Send Emails for New Google Calendar Events Using Pabbly Connect

Learn how to send emails for new Google Calendar events using Pabbly Connect. This step-by-step guide covers the integration process with Google Calendar and Gmail.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Google Calendar and Gmail Integration

To send emails for new Google Calendar events, start by accessing Pabbly Connect. Sign in to your account by clicking on the ‘Sign In’ button on the right-hand side of the landing page. If you don’t have an account, click on ‘Sign Up for Free’ to create one.

Once logged in, click on ‘Access Now’ under Pabbly Connect. This action will take you to the dashboard where you can create your workflow. Here, you will click on the blue button labeled ‘Create Workflow’ to initiate the process.

2. Creating a Workflow to Send Emails from Gmail

In the workflow creation screen, give your workflow a relevant name like ‘Send Emails from Gmail for New Events Created in Google Calendar’ and click on ‘Create’. This will open a blank workflow with two sections: Trigger and Action. using Pabbly Connect

• Select Google Calendar as your Trigger application.
• Choose the Trigger event as ‘New Event’.
• Connect your Google account by clicking on ‘Connect’ and allowing access.

After connecting, click on ‘Save and Send Test Request’ to ensure everything is set up correctly. At this point, you will need to create an event in your Google Calendar to test the trigger.

3. Setting Up a New Google Calendar Event

To create a new event, open your Google Calendar and click on the plus button. Fill in the event details such as name, date, time, and description. For example, create an event titled ‘Office Google Meet’ on the 24th from 2 PM to 3 PM.

• Set the date and time for the event.
• Add a description to inform attendees about the meeting.
• Click ‘Save’ to finalize the event creation.

Once the event is saved, return to Pabbly Connect, and you will see a response indicating that a new event has been created. This response contains all necessary details such as event name, date, and time.

4. Sending Email Notifications via Gmail

After setting up the trigger, the next step is to configure the action to send an email through Gmail. In the action section, select Gmail as your action application and choose the action event as ‘Send Email’.

Connect your Gmail account by clicking ‘Connect’ and allowing Pabbly Connect access to send emails. Enter the recipient’s email address, sender name, and subject line. You can map the email subject dynamically to reflect the event name.

Input the recipient’s email address where notifications should be sent. Compose the email content, including event details and Google Meet link. Click on ‘Save and Send Test Request’ to test the email sending functionality.

Check the recipient’s inbox to confirm that the email notification has been successfully sent regarding the new event.

5. Conclusion: Automate Your Google Calendar Notifications

Using Pabbly Connect, you can easily automate the process of sending email notifications for new Google Calendar events. By following the steps outlined in this tutorial, you can ensure that relevant parties are informed about upcoming events seamlessly.

This integration not only saves time but also enhances communication within your team. Start using Pabbly Connect today to streamline your workflow and keep everyone updated on important events.