How to Send Emails Based on Specific Date & Time from Google Sheets Using Pabbly Connect

Learn how to automate sending emails from Google Sheets to Gmail based on specific dates and times using Pabbly Connect. Step-by-step tutorial included. Navigate the automation landscape confidently with clear, structured guidance suitable for professionals regardless of prior technical experience.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Email Automation

To send emails based on specific dates and times from Google Sheets, you need to set up Pabbly Connect. Begin by logging into your Pabbly Connect account. If you’re new, create a free account in just two minutes.

Once logged in, navigate to the dashboard and click on the blue button labeled ‘Create Workflow’. Name your workflow, for example, ‘Automatically Schedule and Send Emails from Google Sheets to Gmail’. Click on ‘Create’ to proceed.

2. Choosing Trigger and Action Applications in Pabbly Connect

In this step, you will select the trigger and action applications in Pabbly Connect. For our use case, the trigger will be set to Google Sheets, and the action will be Gmail. Here, the trigger means when an event occurs, and the action is what happens as a result.

• Select ‘New or Updated Spreadsheet Row’ as the trigger event in Pabbly Connect.
• Copy the generated webhook URL provided by Pabbly Connect.
• Proceed to Google Sheets to set up the integration.

By selecting these applications and setting up the webhook URL, you are establishing a connection that allows Pabbly Connect to automate your email sending process based on data entered in Google Sheets.

3. Configuring Google Sheets for Pabbly Connect Integration

Now, open your Google Sheets and navigate to the Extensions menu. Click on ‘Add-ons’ and select ‘Get Add-ons’. Search for the ‘Pabbly Connect Webhooks’ add-on and install it if you haven’t already. using Pabbly Connect

After installation, click on ‘Extensions’ again, then select ‘Pabbly Connect Webhooks’ and choose ‘Initial Setup’. Here, paste the webhook URL you copied earlier. Specify the trigger column, which should be the last data entry column in your sheet (for example, column E).

4. Delaying Email Sending Using Pabbly Connect

To ensure emails are sent at the specific date and time, you will use the delay feature in Pabbly Connect. After setting up the Google Sheets trigger, add a delay step by selecting ‘Delay Until a Specific Date & Time’.

• Map the date and time from your Google Sheets data to the delay step.
• Ensure the date and time are in the correct UTC format as required by Pabbly Connect.
• Test the delay step to confirm it captures the correct date and time.

Once configured, this delay ensures that emails will only be sent once the specified date and time are reached, utilizing the capabilities of Pabbly Connect.

5. Sending Emails through Gmail via Pabbly Connect

The final step is to configure the Gmail action in Pabbly Connect. Select Gmail as your action application and connect your Gmail account. Choose the option to send an email.

Map the recipient email address, subject line, and body content from your Google Sheets data. You can include personalized elements such as the sender’s name by mapping those fields as well.

After setting everything up, test the action to ensure emails are being sent correctly based on the data from Google Sheets. Once confirmed, enable the ‘Send on Event’ option to automate the process fully.

Conclusion

In this tutorial, we demonstrated how to send emails from Google Sheets to Gmail automatically based on specific dates and times using Pabbly Connect. By following these steps, you can streamline your email communication process and ensure timely outreach without manual effort.