How to Send Email to Multiple Email Addresses From Microsoft 365 using Pabbly Connect

Learn how to send emails to multiple recipients using Microsoft Outlook and Pabbly Connect in this step-by-step tutorial. Follow this definitive guide to creating powerful automated workflows with straightforward, efficiency-focused solutions that save valuable time.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Email Automation

To send emails to multiple email addresses from Microsoft Outlook, the first step is to access Pabbly Connect. This powerful automation tool allows you to create workflows that integrate Microsoft Outlook with various applications seamlessly.

Once you log in to your Pabbly Connect account, you can start creating a new workflow. This process involves selecting a trigger, which in this case is a form submission from Pabbly Form Builder. This setup will enable you to automate the email sending process based on form submissions.

2. Setting Up the Trigger in Pabbly Connect

In the workflow creation screen of Pabbly Connect, select the trigger app as Pabbly Form Builder. After this, connect your Pabbly Form Builder account to Pabbly Connect to capture form submissions effectively.

• Select the trigger app: Pabbly Form Builder.
• Connect your Pabbly Form Builder account.
• Capture form submissions as triggers for the workflow.

After setting up the trigger, you can proceed to the action step. This is where you will choose Microsoft Office 365 as the action app to send emails to multiple users. This integration is crucial for automating the email sending process through Pabbly Connect.

3. Configuring Microsoft Office 365 in Pabbly Connect

In the action step of your workflow, search for Microsoft Office 365 and select it as the action app. Next, you will need to choose the action event as ‘Send Mail to Multiple Users’. This action is essential for sending emails to multiple recipients from your Outlook account.

To connect your Outlook account, click on the connect button and select ‘Add New Connection’. You will be prompted to log into your Microsoft Office 365 account. Once logged in, grant the necessary permissions to allow Pabbly Connect to send emails on your behalf.

4. Composing the Email to Multiple Recipients

After successfully connecting your Microsoft Office 365 account, you will need to compose the email that will be sent to multiple recipients. Start by entering the subject line of the email. For example, you can use ‘New Form Submission Receipt’ as your subject.

• Enter the subject line for the email.
• Choose the content type (Plain Text or HTML).
• Compose the body of the email, including mapped responses from the form submission.

In the body of the email, you can include details from the form submission such as the user’s first name, last name, email, and mobile number. This data can be mapped directly from the trigger step in Pabbly Connect, ensuring that each email is personalized based on the submission data.

5. Sending the Email to Multiple Addresses

To send the email to multiple recipients, you need to specify their email addresses in the correct format. In the ‘To’ field, enter the email addresses using the specified format: open curly braces, followed by the email address in double quotes, then a colon and another curly brace. using Pabbly Connect

For example, you can enter multiple email addresses as follows: {‘[email protected]’: ‘Recipient 1’}, {‘[email protected]’: ‘Recipient 2’}. You can add as many email addresses as needed, separated by commas. Once you have added all recipients, click on the ‘Save and Send Test Request’ button to test the email sending functionality.

Conclusion

In this tutorial, we explored how to send emails to multiple email addresses from Microsoft Outlook using Pabbly Connect. By following the steps outlined, you can automate your email processes effectively, ensuring that your team stays informed about new form submissions.

Utilizing Pabbly Connect for this integration not only saves time but also enhances communication efficiency. Start automating your email workflows today!