How to Send Customized Email Notifications from Google Forms Using Pabbly Connect

Learn how to automate sending customized email notifications from Google Forms using Pabbly Connect in this detailed step-by-step tutorial. Explore systematic approaches to creating efficient automation solutions that convert technical concepts into practical, implementable instructions.

Watch Step By Step Video Tutorial Below

1. Access Pabbly Connect to Automate Google Forms Emails

To send customized email notifications from Google Forms, you need to access Pabbly Connect. This powerful automation tool allows you to integrate various applications seamlessly. Start by visiting Pabbly.com/connect, where you can create a free account to test out the automation features.

Once logged in, you will be directed to the Pabbly Connect dashboard. Here, click on the blue button labeled ‘Create Workflow’ to begin setting up your automation. Name your workflow to reflect its purpose, such as ‘Send Email on Google Forms Submission’. This naming will help you keep track of your automations.

2. Set Up Google Forms as the Trigger Application in Pabbly Connect

In this step, you will set Google Forms as the trigger application in Pabbly Connect. Select Google Forms from the application list and choose the trigger event, which should be ‘New Response in Spreadsheet’. This event will initiate the automation every time a form is submitted.

• Choose Google Forms as your trigger application.
• Select the trigger event: New Response in Spreadsheet.
• Copy the provided webhook URL.

After selecting the trigger event, Pabbly Connect will provide you with a webhook URL. This URL will be used to connect Google Forms to Pabbly Connect. Copy this URL and navigate to your Google Forms to set up the integration.

3. Connect Google Forms with Pabbly Connect via Google Sheets

Next, you need to link Google Forms to Pabbly Connect using Google Sheets. Open the Google Sheets associated with your Google Form and click on ‘Extensions’. From there, navigate to ‘Add-ons’ and select ‘Get Add-ons’. Search for the Pabbly Connect Webhook add-on and install it if you haven’t already.

• Open the Google Sheets linked to your Google Form.
• Go to Extensions > Add-ons > Pabbly Connect Webhook > Initial Setup.
• Paste the copied webhook URL in the setup window.

In the setup window, specify the trigger column where the data will be sent. Typically, this would be the last column of your data entry, such as column F. After setting this up, click ‘Send Test’ to ensure the connection works properly.

4. Configure Gmail to Send Customized Email Notifications

Now that Google Forms is connected to Pabbly Connect, it’s time to configure Gmail to send customized email notifications. In your Pabbly Connect workflow, select Gmail as the action application and choose the ‘Send Email’ action event. This will allow you to send emails automatically based on the form responses.

Connect your Gmail account to Pabbly Connect by clicking on ‘Add New Connection’. Once connected, you will need to fill in the required fields such as recipient email address, subject line, and email content. You can dynamically map the email fields using the data collected from the Google Form submissions, ensuring each email is personalized.

5. Test and Activate Your Automation Workflow

After setting up Gmail in Pabbly Connect, it’s crucial to test your workflow. Click on ‘Save and Send Test Request’ to send a test email to verify everything is working correctly. You should receive an email at the specified address with the customized content based on the Google Form submission.

Once you confirm that the test email is sent successfully, activate your workflow. From now on, every time a user submits the Google Form, they will automatically receive a customized email notification without any manual intervention. This automation significantly enhances efficiency and responsiveness in handling form submissions.

Conclusion

Using Pabbly Connect, you can effortlessly automate sending customized email notifications from Google Forms. This integration not only saves time but also ensures that every form submitter receives timely and personalized communication. Start automating today to enhance your workflow!