How to Send Custom Welcome Emails After Registration via Google Forms Using Pabbly Connect

Learn how to automate sending custom welcome emails after registration using Google Forms and Pabbly Connect. Step-by-step guide with specific instructions. Revolutionize your productivity approach with just a few strategic clicks. Uncover professional methods for connecting applications and creating workflows that reclaim hours of your week.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Automation

To start sending custom welcome emails after registration via Google Forms, you need to access Pabbly Connect. Open a new tab and navigate to the Pabbly Connect website. Once there, you can either sign up for a new account or sign in if you already have one.

After signing in, you will land on the Pabbly Connect dashboard. Here, you can manage all your automation workflows. Click on the ‘Create Workflow’ button located at the right-hand corner to initiate the setup for sending welcome emails.

2. Creating a New Workflow in Pabbly Connect

In this section, we will create a new workflow in Pabbly Connect that will allow us to automate the sending of welcome emails. After clicking on ‘Create Workflow’, you will be prompted to select between the new version or the classic version. Choose the new version for a more flexible experience.

Next, you will see a dialog box asking for a workflow name and folder selection. Name your workflow something like ‘Send Custom Welcome Emails After Registration via Google Form’ and select a folder for organization. Click on the ‘Create’ button to proceed. Your workflow will now be created successfully.

• Open Pabbly Connect and sign in.
• Click on ‘Create Workflow’.
• Select the new version for a better experience.

After creating the workflow, toggle the button to activate it. You can now add a trigger, which will start the automation process.

3. Setting Up Google Forms as a Trigger

In this step, we will set up Google Forms as the trigger in Pabbly Connect. Click on the ‘Add Trigger’ option and search for Google Forms. Select it and choose the event ‘New Response Received’. After this, click on the ‘Connect’ button.

You will be provided with a webhook URL, which acts as a bridge between Google Forms and Pabbly Connect. Copy this URL as you will need it to link your Google Form. Next, go to your Google Form and navigate to the responses section to link it with a Google Sheet.

• Select Google Forms as the trigger app.
• Choose ‘New Response Received’ as the event.
• Copy the webhook URL provided by Pabbly Connect.

Now, go back to your Google Form, link it to a Google Sheet, and ensure that the data from the form responses will be recorded there.

4. Configuring Google Sheets to Capture Responses

After linking your Google Form to a Google Sheet, you need to configure it to work seamlessly with Pabbly Connect. Open the Google Sheet and navigate to the ‘Extensions’ section. Here, search for ‘Pabbly Connect Webhooks’ and install it if you haven’t already.

Once installed, go back to the ‘Extensions’ menu, select ‘Pabbly Connect Webhooks’, and click on ‘Initial Setup’. Paste the webhook URL you copied earlier and select the trigger column, which should be the last column of your data. Click on ‘Send Test’ to ensure everything is working correctly.

Install Pabbly Connect Webhooks from Google Sheets Extensions. Paste the webhook URL in the Initial Setup. Select the last column as the trigger column.

After testing the configuration, you should see a successful response in Pabbly Connect, confirming that your Google Sheet is now set up to capture responses from the Google Form.

5. Sending Custom Welcome Emails via Gmail

The final step in this automation process involves sending custom welcome emails using Gmail through Pabbly Connect. Click on the plus icon to add an action step and search for Gmail. Select it and choose the action event ‘Send Email’.

Connect your Gmail account by selecting ‘Add New Connection’. After successfully connecting, you will need to fill in the recipient’s email address, subject line, and email content. You can dynamically map fields from the Google Form response to personalize the email, such as including the user’s name and the workshop category they selected.

Select Gmail as the action app. Choose ‘Send Email’ as the action event. Map the fields to personalize the email content.

After filling in all necessary fields, click on ‘Save and Send Test Request’. You should receive a confirmation that the email has been sent successfully, completing the automation process.

Conclusion

In this tutorial, we have demonstrated how to use Pabbly Connect to automate sending custom welcome emails after registration via Google Forms. By following these steps, you can create a seamless experience for your users, ensuring they receive personalized communication right after registration.

Utilizing Pabbly Connect not only saves time but also enhances user engagement with tailored messages that set the right tone from the start.