How to Send Custom Email Notifications After a Survey Submission via Google Forms Using Pabbly Connect

Learn how to send custom email notifications after a survey submission via Google Forms using Pabbly Connect. Follow our detailed tutorial for seamless integration. Transform complex automation concepts into accessible, actionable steps that eliminate unnecessary manual work while maximizing existing application capabilities.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To send custom email notifications after a survey submission via Google Forms, first, access Pabbly Connect. Open a new browser tab and enter Pabbly.com to reach the Pabbly Connect dashboard.

Here, you can either sign in if you are an existing user or sign up for free if you are new. Once logged in, click on ‘Access’ to enter the Pabbly Connect dashboard and start creating your automation workflow.

2. Creating a New Workflow in Pabbly Connect

After accessing Pabbly Connect, you need to create a new workflow. Click on the plus icon to create a new folder, name it appropriately, and then click ‘Create’. Next, click on ‘Create Workflow’ to initiate your automation.

Name your workflow as ‘Send Custom Email Notifications After a Survey Submission via Google Forms’ and click on ‘Create’. You will then be redirected to the workflow setup screen where you can select your trigger.

3. Setting Up Google Forms as the Trigger

In the workflow setup, choose Google Forms as your trigger application. Under the trigger event, select ‘New Response Received’. Pabbly Connect will provide you with a webhook URL that you need to paste into your Google Sheets.

To link your Google Forms to Google Sheets, navigate to your survey form, click on ‘Responses’, and then select ‘Link to Sheets’. Create a new sheet and ensure that it captures responses automatically. This is essential for Pabbly Connect to function effectively.

• Open Google Sheets and click on Extensions.
• Select Add-ons, then Get add-ons to find the ‘Webhook by Pabbly’ add-on.
• Install the add-on if not already done, and then set up the webhook.

Paste the webhook URL from Pabbly Connect into the setup, enter your trigger column (typically column E for final data), and submit your setup. This ensures that all responses are captured correctly.

4. Linking Gmail to Send Custom Notifications

Now that your Google Forms and Sheets are set up, the next step is to link Gmail to send custom email notifications. In your Pabbly Connect workflow, select Gmail as the action application and choose ‘Send Email’ as the action event.

Authorize your Gmail account to allow Pabbly Connect to send emails on your behalf. After successful authorization, you will need to map the data received from Google Sheets into the Gmail fields.

• Map the recipient email address from the Google Sheets data.
• Set the sender name as ‘Pabbly’.
• Create an email subject such as ‘Form Submission’.
• Compose the email content, including a personalized message.

Once all fields are filled, click on ‘Save and Send Test’ to check if the email is sent successfully, confirming that your automation is functioning correctly.

5. Testing and Verifying Your Automation

After setting up your Gmail integration, it’s crucial to test the entire workflow to ensure it works seamlessly. Go back to your Google Forms and submit a test response to see if the data is captured in Google Sheets.

Check your Gmail account to verify that you received the custom email notification. If everything is set up correctly, you should see the email reflecting the details you mapped earlier, confirming that Pabbly Connect has successfully automated the process.

This integration allows you to efficiently manage survey responses and notifications without manual efforts, making your workflow significantly more efficient.

Conclusion

In this tutorial, we explored how to send custom email notifications after a survey submission via Google Forms using Pabbly Connect. This integration streamlines the process, ensuring timely notifications without manual intervention. Sign up for Pabbly Connect today to automate your workflows effortlessly!