How to Send Class Timings to Students on WhatsApp Using Pabbly Connect

Learn how to automate sending class timings to students on WhatsApp using Pabbly Connect and Google Sheets. Step-by-step tutorial included. Follow this definitive guide to creating powerful automated workflows with straightforward, efficiency-focused solutions that save valuable time.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Automation

To send class timings to students on WhatsApp, the first step is to set up Pabbly Connect. This platform acts as the automation solution that connects your Google Sheets with WhatsApp.

Start by logging into your Pabbly Connect account. If you don’t have one, you can create a new account for free. Once logged in, navigate to the ‘Create Workflow’ section where you will initiate the integration process.

2. Connecting Google Sheets to Pabbly Connect

The next step involves connecting your Google Sheets to Pabbly Connect. This allows the automation to pull data from your spreadsheet whenever a new entry is made.

• Select Google Sheets from the list of applications.
• Choose the action event as ‘New Spreadsheet Row’.
• Authenticate your Google account to allow Pabbly Connect access to your spreadsheets.

Once authenticated, select the specific spreadsheet you want to use. This spreadsheet should contain all the necessary details like student names, WhatsApp numbers, and class timings. With this setup, every time a new row is added, Pabbly Connect will trigger the next action.

3. Sending Messages on WhatsApp

After configuring Google Sheets, the next step is to set up WhatsApp messaging through Pabbly Connect. This will automate the process of sending messages to students based on the data from your spreadsheet.

Select WhatsApp as the next application in your workflow. Choose the action event as ‘Send Message’. You will need to authenticate your WhatsApp account within Pabbly Connect to enable message sending capabilities.

• Map the WhatsApp number from your Google Sheets to the recipient field.
• Compose the message that includes class timings and any other relevant information.
• Test the setup to ensure messages are being sent correctly.

With this setup, whenever a new class timing is added to the Google Sheet, Pabbly Connect will automatically send a message to the respective students on WhatsApp.

4. Finalizing the Integration

Once the WhatsApp messaging is configured, it’s time to finalize the integration. In this step, you will ensure that both Google Sheets and WhatsApp are correctly linked through Pabbly Connect.

Review the entire workflow to confirm that all mappings and settings are correct. Make sure that the data pulled from Google Sheets corresponds to the right fields in WhatsApp. This is critical for ensuring that students receive accurate information about their classes.

After verifying everything, turn on the workflow. This will activate the automation, allowing Pabbly Connect to continuously monitor your Google Sheets for new entries and send messages automatically.

5. Monitoring and Updating Your Workflow

After setting up the integration, it’s essential to monitor the workflow to ensure it functions as expected. Pabbly Connect provides a dashboard where you can view the status of your integrations.

Periodically check for any errors or issues that may arise. If you need to make changes, you can easily edit your workflow in Pabbly Connect. This flexibility allows you to adapt to any changes in class timings or student information.

Additionally, you can update your message templates or add new features to enhance the communication process with your students. This ensures that all students are always informed and up-to-date with their class schedules.

Conclusion

In this tutorial, we explored how to automate sending class timings to students on WhatsApp using Pabbly Connect and Google Sheets. By following these steps, you can streamline communication and keep your students informed effortlessly.