How to Send Bulk Webinar Invitations Automatically Using Gmail for Google Form Leads

Learn how to send bulk webinar invitations automatically using Gmail for Google Form leads with Pabbly Connect. Follow this step-by-step tutorial for seamless integration. Explore efficient methods for automating routine tasks with clear, concise instructions suited for both newcomers and experienced professionals.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Webinar Invitations

To send bulk webinar invitations automatically using Gmail for Google Form leads, you first need to access Pabbly Connect. Start by opening your browser and searching for ‘Pabbly.com/connect’. This will take you to the Pabbly Connect landing page.

Once on the landing page, you will see options to either sign in or sign up for free. If you are a new user, click on the ‘Sign up for free’ button to get started. Existing users can simply click on ‘Sign In’ to access their accounts. Once signed in, navigate to the Pabbly Connect dashboard to begin creating your workflow.

2. Creating a Workflow in Pabbly Connect

After accessing the Pabbly Connect dashboard, the next step is to create a new workflow. Click on the ‘Create Workflow’ button and choose the ‘New’ option for a modern interface. Enter a name for your workflow, such as ‘Send Bulk Webinar Invitations Automatically Using Gmail for Google Form Leads’, and select a folder to save it in.

• Click on ‘Create’ to open the workflow window.
• In the workflow window, you will set up a Trigger and Action.
• Select Google Forms as the trigger application.

Once you have set up the trigger, you will be ready to connect Google Forms with Gmail using Pabbly Connect. This integration allows you to automate the sending of webinar invitations seamlessly.

3. Setting Up the Trigger with Google Forms

To set up the trigger in Pabbly Connect, click on the ‘Add Trigger’ button and select Google Forms as your trigger application. For the trigger event, choose ‘New Response Received’. After that, connect your Google account and allow permissions as prompted.

Pabbly Connect will provide you with a Webhook URL. Copy this URL and navigate to your Google Forms. Ensure that the last question in your form is marked as required so that it can serve as the trigger column for your responses.

• Link your Google Form to a Google Sheets spreadsheet.
• Install the Pabbly Connect Webhooks add-on in your Google Sheets.
• Paste the Webhook URL into the initial setup of the add-on.

Once you have completed these steps, your Google Forms will be successfully connected to Pabbly Connect, ready to capture new responses automatically.

4. Sending Automated Emails via Gmail

After setting up the trigger, the next step is to send automated emails to registrants using Gmail. In your Pabbly Connect workflow, click on ‘Add Action Step’ and select Gmail as the action application. For the action event, choose ‘Send Email V1’.

Connect your Gmail account by selecting ‘Add a New Connection’ and signing in with your Google account. Once connected, you will need to map the recipient’s email address from the previous step’s response. This allows the email to be sent to the correct registrant automatically.

Fill in the sender’s name, subject, and email content. Use HTML format for attractive email content. Test the email by clicking on ‘Save and Send Test Request’.

Once you have tested your email, you will see the confirmation that the email has been sent successfully. This completes the setup for sending bulk webinar invitations using Pabbly Connect.

5. Testing the Automation

To ensure that your automation is working correctly, conduct a test submission through your Google Form. Fill out the form with dummy data and submit it. After submitting, check your Gmail inbox to see if the automated email has been received.

If everything is set up correctly, you will receive an email with the webinar invitation shortly after submitting the form. This demonstrates that Pabbly Connect is effectively capturing the form responses and triggering the email action as intended.

Now, you can confidently use this automation for your webinars. With Pabbly Connect, you can streamline your workflow and ensure that every registrant receives their invitation automatically, enhancing your webinar management process.

Conclusion

Using Pabbly Connect to send bulk webinar invitations automatically via Gmail for Google Form leads simplifies the registration process. By following this detailed tutorial, you can efficiently set up your automation and enhance your webinar outreach.