How to Send Automated Event Reminders to Attendees from Google Sheets Using Pabbly Connect

Learn how to send automated event reminders from Google Sheets using Pabbly Connect. This step-by-step guide covers everything you need to know. Discover hidden automation capabilities within your existing tools. This guide shows you how to connect your essential applications and permanently eliminate redundant manual processes.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Automation

Pabbly Connect is the automation tool that enables you to send automated event reminders to attendees from Google Sheets. To start, open your browser and navigate to Pabbly Connect by typing Pabbly.com/connect. This action takes you to the official Pabbly Connect page, where you can sign up or log in if you are an existing user.

Once logged in, you will be presented with the Pabbly Connect dashboard. Here, you can create workflows that connect various applications, including Google Sheets and Gmail. To begin creating your automation, click on the ‘Access Now’ button under the Pabbly Connect section. This will allow you to set up your first workflow.

2. Creating a Workflow in Pabbly Connect

To create a workflow for sending automated event reminders, click on the ‘Create Workflow’ button. In the popup, enter a name for your workflow, such as ‘Send Event Reminders from Google Sheets.’ Select a folder for organization, then click on the ‘Create’ button to proceed. using Pabbly Connect

• Enter a name for your workflow.
• Select a folder to save your workflow.
• Click the ‘Create’ button.

After creating the workflow, you will need to set the trigger for your automation. Click on the ‘Trigger’ application option and select Google Sheets as your trigger app. Choose the event type ‘New or Updated Spreadsheet Row’ to ensure that the workflow triggers when a new row is added in your Google Sheet.

3. Connecting Google Sheets with Pabbly Connect

After selecting Google Sheets, click on the ‘Connect’ button to generate a webhook URL. This URL is essential as it allows Pabbly Connect to receive data from your Google Sheet. Copy this webhook URL and head to your Google Sheet where you have the event details. using Pabbly Connect

In your Google Sheet, navigate to the Extensions menu, select Pabbly Connect Webhooks, and click on the ‘Initial Setup’ option. Paste the copied webhook URL into the provided field and specify the trigger column, which should be the final data column where the event details are entered. Once done, click the ‘Send Test’ button to verify the connection.

4. Setting Up Gmail for Sending Reminders

Once your Google Sheet is successfully connected to Pabbly Connect, it’s time to set up Gmail for sending the event reminders. Click on the plus icon to add an action step and select Gmail as your action application. Then, choose the event type ‘Send Email V1’ to configure the email that will be sent to attendees.

• Select Gmail as your action app.
• Choose the event type ‘Send Email V1’.
• Connect your Gmail account.

After connecting your Gmail account, you will need to fill in the recipient’s email address, which you can map from the data received from Google Sheets. Additionally, provide a subject for the email, such as ‘Reminder: Upcoming Event on [Event Date].’ Be sure to map the event date into the email content to personalize the message for each attendee.

5. Testing and Saving the Workflow

With your Gmail setup complete, click on the ‘Save and Send Test Request’ to test the workflow. This action will send a test email to the recipient to ensure everything is functioning correctly. Check your Gmail account to verify that you received the event reminder.

If the test is successful, click the ‘Save’ button to finalize your workflow. Now, every time you add a new row with user details in your Google Sheet, an automated event reminder will be sent to their Gmail account without requiring any coding skills, all thanks to Pabbly Connect.

Conclusion

In this tutorial, we demonstrated how to use Pabbly Connect to automate sending event reminders from Google Sheets to Gmail. By following these steps, you can streamline your event communication and ensure attendees are well-informed about upcoming events.