How to Send Automated Emails After Working Hours Using Pabbly Connect

Learn how to use Pabbly Connect to send automated emails through Gmail after working hours. Step-by-step guide for seamless integration. Follow this definitive guide to creating powerful automated workflows with straightforward, efficiency-focused solutions that save valuable time.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Email Automation

To send automated emails after working hours, start by accessing Pabbly Connect. Navigate to the Pabbly website and log in to your account. If you’re a new user, signing up is quick and easy, taking less than two minutes.

Once logged in, head to the dashboard. Here, you will find the option to create a new workflow. Click on ‘Create Workflow’ to initiate the setup for sending automated emails in your inbound email after working hours.

2. Creating a New Workflow in Pabbly Connect

After clicking on ‘Create Workflow’, a dialog box will prompt you to name your workflow. For this purpose, name it ‘Send Automated Emails in Inbound Email After Working Hours’. Click on ‘Create’ to proceed. using Pabbly Connect

• Name your workflow appropriately.
• Select the trigger application, which will be Email Parser.
• Choose the action application as Gmail.

This workflow will automate the process of sending replies to emails received after working hours. Setting it up correctly is crucial for effective automation.

3. Setting Up Email Parser in Pabbly Connect

In this step, configure the Email Parser feature in Pabbly Connect. This feature will capture the emails sent to a specific address. You will see a unique email address provided by Pabbly Connect for this purpose.

Next, go to your Gmail settings to set up forwarding. Navigate to ‘Settings’, then ‘Forwarding and POP/IMAP’, and add the Pabbly Connect email address. Confirm the forwarding by entering the verification code sent to your Gmail.

4. Filtering Emails Based on Time Using Pabbly Connect

Once the Email Parser is set up, you need to filter the emails based on the time they are received. Utilize the Text Formatter feature in Pabbly Connect to extract the time from the email header. This will help determine if the email was received after working hours.

• Use the ‘Split Text’ action to extract the time from the email header.
• Set conditions to check if the time is before 9 AM or after 6 PM.
• Ensure to map the correct segments to evaluate the time accurately.

These filters will ensure that only emails received after working hours trigger an automated response.

5. Sending Automated Emails Using Gmail Integration

Finally, set up the Gmail action in Pabbly Connect. Choose the action event as ‘Send Email’ and connect your Gmail account. This step is crucial for sending automated replies.

In the setup, map the email addresses and fill out the subject and body of the email. Personalize the message to ensure the recipient knows when to expect a reply. After configuring, save the settings and test the workflow to confirm it works as intended.

Conclusion

Using Pabbly Connect, you can efficiently send automated emails after working hours. This tutorial guides you through the steps to set up Gmail integration, ensuring timely communication with your users. Automate your email responses today for a more efficient workflow.