How to Post Canceled Calendly Events to a Slack Channel Using Pabbly Connect

Learn how to integrate Calendly and Slack using Pabbly Connect to post canceled events in a Slack channel. Step-by-step tutorial included. Master proven automation processes with practical implementation examples and strategic recommendations you can apply immediately in your workflow.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Calendly and Slack Integration

To post canceled Calendly events to a Slack channel, you first need to set up Pabbly Connect. This platform allows you to create automated workflows between different applications, including Calendly and Slack. Begin by signing into your Pabbly Connect account and navigating to the dashboard.

Once you are on the dashboard, click on the blue button labeled ‘Create Workflow.’ Here, you will need to name your workflow, such as ‘Post Canceled Calendly Events to Slack Channel,’ and then click on ‘Create’ to proceed. This action will open the workflow editor where you can set up triggers and actions.

2. Choosing the Trigger Application: Calendly

The next step is to select the trigger application, which in this case is Calendly. In the trigger section of Pabbly Connect, choose Calendly as your application. The specific event you want to trigger on is ‘Invitee Canceled.’ This means that whenever an appointment is canceled in Calendly, it will activate the workflow.

After selecting Calendly, click on ‘Connect’ and then choose ‘Add New Connection.’ You will need to authenticate your Calendly account to allow Pabbly Connect to access your Calendly data. Ensure you have a Calendly Pro Plan, as this integration requires it.

• Select ‘Invitee Canceled’ as the event.
• Click on ‘Connect’ to link your Calendly account.
• Test the connection to ensure it’s working properly.

Once the connection is successful, Pabbly Connect will start waiting for a response from Calendly regarding any canceled events. You can now proceed to test this trigger by canceling a scheduled event in your Calendly account.

3. Testing the Trigger and Receiving Data

To test the trigger, go to your Calendly account and cancel an event. When you cancel an event, you will be prompted to provide a reason for the cancellation. After doing this, return to Pabbly Connect to see if it has captured the cancellation data.

Upon successful cancellation, Pabbly Connect will receive a response containing all relevant details about the canceled event, such as the event name, the invitee’s name, email, and the cancellation reason. This data is crucial for framing a notification message to be sent to your Slack channel.

• Event name: Astrology Consultation Online
• Invitee name and email for notification.
• Cancellation reason provided by the invitee.

With this data received, you can now set up the action step to send a notification to your Slack channel.

4. Setting Up the Action Application: Slack

The next step involves configuring the action application, which is Slack. In the action section of Pabbly Connect, select Slack as your application. The event you want to trigger is ‘Send Channel Message.’ This action will send a message to a specified Slack channel whenever a Calendly event is canceled.

Click on ‘Connect’ and choose ‘Add New Connection.’ You will need to enter a token type; select ‘Bot’ as the token type for sending messages. Once you have done this, authorize Pabbly Connect to connect to your Slack account.

Select the channel where you want to post the message. Map the message content with details from the canceled event. Test the connection to ensure messages can be sent.

After configuring the message content, including the event name, invitee details, and cancellation reason, click on ‘Save and Send Test Request.’ This will send a test message to your Slack channel.

5. Verifying the Message in Slack Channel

The final step is to verify that the message has been successfully posted in your Slack channel. Navigate to the specified Slack channel where you set up the notification to check for the message. You should see a message indicating that the appointment has been canceled, along with the relevant details.

This confirmation ensures that your integration is functioning correctly. From now on, every time an appointment is canceled in Calendly, a message will automatically be sent to your Slack channel, keeping your team informed.

By using Pabbly Connect, you have streamlined the process of notifying your team about canceled appointments, enhancing communication and efficiency.

Conclusion

In this tutorial, we explored how to use Pabbly Connect to integrate Calendly and Slack for posting canceled events in a Slack channel. This integration automates notifications, ensuring that your team stays updated on cancellations efficiently. With Pabbly Connect, managing your workflows has never been easier.