How to Notify MS Teams When WhatsApp Media Is Submitted Using Pabbly Connect

Learn how to integrate WhatsApp and Microsoft Teams using Pabbly Connect to automatically notify your team when media is submitted on WhatsApp. Eliminate manual repetitive tasks from your workflow. Discover proven automation methods with intuitive steps designed for efficiency-minded professionals.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To initiate the integration process, you need to access Pabbly Connect. Start by visiting the Pabbly Connect website at Pabbly.com/connect. This platform allows you to automate tasks between different applications seamlessly.

Once on the Pabbly Connect homepage, you have options to either sign in if you are an existing user or sign up for a free account if you are new. New users receive 100 free tasks each month, making it easy to experiment with integrations.

2. Creating a Workflow in Pabbly Connect

After signing into Pabbly Connect, click on the Create Workflow button. This will direct you to a new screen where you can create your automated workflow. Name your workflow something meaningful, like ‘Notify MS Teams When Media is Submitted’.

• Click on the Create button to proceed.
• Select the new version of the workflow builder for a modern experience.
• You will be directed to the trigger setup window.

In this section, you will set up the trigger, which is the event that starts your automation. This involves selecting the WhatsApp Cloud API as your trigger application.

3. Setting Up the Trigger with WhatsApp Cloud API

In the trigger setup, select WhatsApp Cloud API as your application and choose Message Notification as the trigger event. This will allow your workflow to activate whenever a new message is received on WhatsApp.

Click on the Connect button to establish a connection between WhatsApp and Pabbly Connect. You will be provided with a webhook URL, which you need to copy and paste into your WhatsApp Cloud API settings to complete the connection.

4. Configuring Action Step to Notify MS Teams

Once your trigger is set up, you need to configure the action step. For this, select Microsoft Teams as your action application and choose the Send Message in a Channel event. This action will send a message to your specified channel in Teams whenever a new image is submitted via WhatsApp.

• Connect to your Microsoft Teams account by clicking on Add New Connection.
• Select the correct team and channel where you want to send the notifications.
• Map the message field to include the media URL and any accompanying text.

This setup ensures that each time a media file is submitted on WhatsApp, a notification will be sent to the specified Microsoft Teams channel, streamlining communication within your team.

5. Finalizing the Integration and Testing

After configuring the action step, it’s crucial to test your integration. Send a media message through your WhatsApp account to see if it triggers the action in Microsoft Teams. Make sure to include a caption with the image to verify that both the media and the text appear correctly in Teams.

Once you confirm that the integration works as intended, you can finalize the workflow by saving all settings in Pabbly Connect. This automation will now run seamlessly in the background, notifying your team each time a media file is received.

Conclusion

Using Pabbly Connect, you can effortlessly automate notifications from WhatsApp to Microsoft Teams. This integration not only saves time but also enhances team collaboration by ensuring that all relevant media is shared promptly. Start creating your workflows today to optimize your business processes.