Learn how to seamlessly match Google Forms submission data with a MySQL database using Pabbly Connect in this detailed tutorial. Develop expertise in application integration and learn how to design streamlined automation workflows using proven, simplified approaches.
Watch Step By Step Video Tutorial Below
1. Setting Up Pabbly Connect for Google Forms Integration
To match form submission details with a MySQL database, you start by accessing Pabbly Connect. First, log in to your Pabbly account at Pabbly.com. If you’re new, you can sign up for free and begin using the platform immediately.
Once logged in, navigate to the Pabbly Connect dashboard. Here, you can create a new workflow by clicking the plus sign. Name your workflow, for example, ‘Match Form Submission Details with MySQL Database.’ This name helps you identify the process later.
2. Connecting Google Forms to Pabbly Connect
In this step, you’ll set up the trigger for your workflow. Select Google Forms as the application and choose the trigger event as ‘New Response Received.’ This action allows Pabbly Connect to capture responses from your Google Forms. using Pabbly Connect
- Open your Google Form and make the last question required.
- Fill out the form to generate a response.
- Link your Google Form responses to a Google Sheet for better data management.
After filling out the form, check the responses tab in your Google Form to ensure the data has been captured. This integration is crucial as Pabbly Connect will use this data to interact with your MySQL database.
3. Integrating Google Sheets with Pabbly Connect
Next, you need to connect the Google Sheets that store your form responses to Pabbly Connect. Click on ‘Extensions’ in your Google Sheets, then select ‘Add-ons’ and search for Pabbly Connect Webhooks. Install this add-on to facilitate the integration.
- After installation, refresh your Google Sheet.
- Go back to Extensions, select Pabbly Connect Webhooks, and click on Initial Setup.
- Paste the webhook URL from Pabbly Connect into the setup.
Make sure to specify the trigger column where your responses will be captured. This allows Pabbly Connect to know when to send data to your MySQL database.
4. Connecting MySQL Database with Pabbly Connect
Now, it’s time to integrate your MySQL database with Pabbly Connect. Select MySQL as the application in the action step and choose ‘Get Rows’ as the action event. This step is essential for fetching candidate details from your database.
To connect MySQL, provide your database username, password, host, and port. Once connected, select the table that contains your candidate details. Map the relevant fields, like email, to ensure that the correct data is fetched based on the form submission.
After setting this up, test the connection to ensure data is being retrieved successfully. If the connection is successful, you will see the candidate details that match the email address provided in the Google Form.
5. Updating MySQL Database and Sending Notifications via WhatsApp
After fetching the candidate details, you need to check if any updates are necessary. Use the filter feature in Pabbly Connect to compare the data from the Google Form with what is stored in your MySQL database. If there are discrepancies, you can proceed to update the database.
Add an action step to update the MySQL database. Map the fields that need updating, such as the candidate’s name and phone number. Use the WhatsApp Cloud API to send a notification to the candidate about the update.
Ensure that you have set up the WhatsApp Cloud API correctly in Pabbly Connect to send messages. This way, candidates will receive a confirmation message on their WhatsApp when their details are updated.
Conclusion
In this tutorial, we learned how to match Google Forms submission data with a MySQL database using Pabbly Connect. By integrating these applications, you can automate data updates and notify candidates seamlessly. This process streamlines your workflow and enhances communication with your candidates.
Ensure you check out Pabbly Connect to create business automation workflows and reduce manual tasks. Pabbly Connect currently offer integration with 2,000+ applications.
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