How to Keep Track of Job Applicant Details in Airtable with Pabbly Connect

Learn how to automate job applicant tracking in Airtable using Pabbly Connect to integrate Recruitee seamlessly. Learn to create powerful connections between your critical applications without requiring specialized programming knowledge or extensive technical background.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Recruitee and Airtable Integration

To start automating your job applicant tracking, the first step is to log in to your Pabbly Connect account. This powerful integration tool allows you to connect various applications seamlessly, including Recruitee and Airtable.

Once logged in, navigate to the dashboard and click on the ‘Create Workflow’ button. Name your workflow something descriptive, such as ‘Add Candidates from Recruitee to Airtable Spreadsheet Automatically,’ and click ‘Create’. This sets the stage for the automation process.

2. Configuring the Trigger in Pabbly Connect

In this section, you will set up the trigger that initiates the workflow whenever a new candidate is added in Recruitee. Choose Recruitee as the trigger application in Pabbly Connect.

• Select ‘Candidate Created’ as the trigger event.
• Copy the provided Webhook URL from Pabbly Connect.
• Navigate to Recruitee’s settings and add a new Webhook.

After setting up the Webhook in Recruitee, you can test the connection by adding a demo candidate. This step ensures that the data flows correctly from Recruitee into Pabbly Connect.

3. Setting Up the Action to Add Data to Airtable

Now that the trigger is configured, it’s time to set up the action that will add the candidate details to your Airtable spreadsheet. Select Airtable as the action application in Pabbly Connect.

• Choose ‘Create Record’ as the action event.
• Connect your Airtable account by entering the API key.
• Select the base and the table where the data should be added.

Once connected, map the fields from the Recruitee trigger to the corresponding columns in your Airtable table. This mapping allows Pabbly Connect to transfer the data accurately.

4. Testing the Automation and Confirming Data Transfer

With both the trigger and action set up, it’s crucial to test the automation to ensure everything functions correctly. In Pabbly Connect, click on ‘Save and Send Test Request’ to see if the candidate data is successfully added to Airtable.

Check your Airtable spreadsheet to confirm that the new candidate appears as expected. If the data is correctly transferred, you have successfully integrated Recruitee with Airtable using Pabbly Connect.

5. Real-Time Automation with Pabbly Connect

Once the setup is complete, Pabbly Connect will automate the process of adding new candidates from Recruitee to Airtable in real-time. Each time a candidate is added in Recruitee, their details will automatically populate in your Airtable spreadsheet.

This automation not only saves time but also reduces the risk of manual errors during data entry. You can now focus on more critical aspects of your recruitment process while Pabbly Connect handles the data transfer seamlessly.

Conclusion

In this tutorial, we explored how to use Pabbly Connect to automate the tracking of job applicant details in Airtable via Recruitee. This integration streamlines your recruitment process, saving time and improving data accuracy.

By following these steps, you can effortlessly manage your candidate data, allowing you to concentrate on finding the best talent for your organization.