How to Integrate Zoom with Paper Form Submissions Using Pabbly Connect

Learn how to automate Zoom meeting registrations using Pabbly Connect and Paper Form submissions in this step-by-step tutorial. Revolutionize your productivity approach with just a few strategic clicks. Uncover professional methods for connecting applications and creating workflows that reclaim hours of your week.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Automation

To begin using Pabbly Connect, navigate to the official website by entering the URL Pabbly.com/connect in your browser. Here, you will find options to sign in if you are an existing user or to sign up for a free account if you are new. Signing up provides you with 100 free tasks each month to explore the automation capabilities.

Once logged in, you will be taken to the dashboard where you can create new workflows. Click on the ‘Create Workflow’ button to start setting up your integration between Paper Form and Zoom. This process will allow you to automate the registration of participants for your webinars seamlessly.

2. Creating a Workflow in Pabbly Connect

In this step, you will create a workflow that integrates Paper Form submissions with Zoom registrations using Pabbly Connect. After clicking the ‘Create Workflow’ button, you will be prompted to name your workflow. You can name it ‘Add Zoom Meeting Registrant on Paper Form Submission’ and choose a folder to save it, such as ‘Automations for Lead Management’.

• Name your workflow appropriately.
• Select a folder for organization.
• Click on ‘Create’ to proceed.

After creating the workflow, you will see two main sections: Trigger and Action. The Trigger is what starts the workflow, and the Action is what happens as a result. Here, you will select Paper Form as the trigger app and Zoom as the action app.

3. Setting Up the Trigger in Pabbly Connect

To set up the trigger in Pabbly Connect, select Paper Form as your trigger application. Then, choose the trigger event as ‘New Form Submission’. This means that whenever a new form submission occurs, it will trigger the automation.

Next, you will be provided with a webhook URL. This URL needs to be inserted into your Paper Form account to establish a connection. Navigate to your Paper Form account, select the form you created for webinar registrations, and go to the ‘After Submission’ section. Here, you can add the webhook URL you copied from Pabbly Connect.

• Select the form you created.
• Go to ‘After Submission’ and select ‘Integrations’.
• Insert the webhook URL and select ‘New Submission’ as the trigger condition.

After setting up the webhook, your integration between Paper Form and Pabbly Connect is established. You will need to test the connection by submitting a form to capture the response.

4. Adding Registrants to Zoom Using Pabbly Connect

Once the trigger is set up, the next step is to configure the action to add registrants to your Zoom meeting using Pabbly Connect. Select Zoom as your action application and choose the action event as ‘Add Meeting Registrant’. You will need to connect your Zoom account to Pabbly Connect by clicking on ‘Connect with Zoom’.

After successful connection, you will be prompted to enter details such as the meeting ID and the registrant’s email address. You can map these fields dynamically using the information received from the previous Paper Form submission. This ensures that each new form submission automatically adds the correct registrant to your Zoom meeting.

Select the meeting you want to register participants for. Map the email address and other details from the previous response. Save and send a test request to ensure everything works.

After saving the action, you will receive a confirmation that the registrant has been added to your Zoom meeting. This completes the integration process using Pabbly Connect.

5. Testing Your Integration with Pabbly Connect

To verify that your integration is working correctly, you should test the entire workflow by submitting another form through Paper Form. This will allow you to see if the new registrant is automatically added to your Zoom meeting. Simply fill out the form with different details and submit it.

After submission, return to your Zoom account and check the registration section of your meeting. You should see the new registrant listed there, confirming that Pabbly Connect has successfully automated the process. Each time a new form is submitted, the integration will run, adding participants to your webinar seamlessly.

This automation not only saves time but also ensures that no registrations are missed. With Pabbly Connect, you can easily manage your webinar registrations without manual intervention.

Conclusion

In this tutorial, we explored how to automate Zoom meeting registrations using Pabbly Connect and Paper Form submissions. By following the steps outlined, you can enhance your workflow and ensure a seamless registration process for your webinars.