How to Inform the Author When Posts Get Published on WordPress Using Pabbly Connect

Learn how to automate notifications to authors when their posts are published on WordPress using Pabbly Connect. Step-by-step guide for seamless integration. Learn to create powerful connections between your critical applications without requiring specialized programming knowledge or extensive technical background.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for WordPress and Gmail Integration

To inform the author automatically when a post gets published on WordPress, we will utilize Pabbly Connect. First, access the Pabbly Connect dashboard by signing up for an account. After logging in, click on the ‘Create Workflow’ button to initiate your automation.

Provide a suitable name for your workflow, such as ‘Notify Author on Post Publish’. Click on the ‘Create’ button to proceed. This action will bring you to the workflow page where you can set up the trigger and action for your automation.

2. Configuring the Trigger in WordPress Using Pabbly Connect

In this step, we will configure the trigger for our automation using Pabbly Connect. The trigger event will be set to ‘New Post Published’ in WordPress. To do this, click on the trigger application field and search for ‘WordPress’.

• Select the trigger event as ‘New Post Published’.
• Copy the webhook URL provided by Pabbly Connect.
• Follow the instructions to connect your WordPress site.

Once you have copied the webhook URL, log in to your WordPress admin panel. Install the ‘WP Webhooks’ plugin to facilitate the connection. After installation, navigate to the settings of WP Webhooks and set up the webhook URL to trigger notifications when a post is published.

3. Testing the Connection Between WordPress and Pabbly Connect

After setting up the trigger in WordPress using Pabbly Connect, it is essential to test the connection. Create a test post in your WordPress account and save it as a draft. This will help ensure that the workflow captures the data correctly.

Next, switch to your admin account and publish the test post. After publishing, return to Pabbly Connect to verify that the data from the published post is captured successfully. You should see the details of the post, including its title and status.

• Ensure the post status is updated to ‘Published’ in the workflow response.
• Check for the author ID in the captured data.

This step confirms that your WordPress site is successfully integrated with Pabbly Connect, and the trigger is functioning as expected.

4. Sending Email Notifications to Authors Using Gmail

Now that the trigger is set up, we will configure the action to send an email notification to the author using Pabbly Connect. Click on the plus icon to add a new action step and select ‘Gmail’ as the application.

Choose the action event as ‘Send Email’ and connect your Gmail account. You will need to authorize Pabbly Connect to access your Gmail account for sending notifications. Once connected, map the recipient’s email address to the author’s email captured in the previous step.

Set the sender name to ‘WordPress Admin’. Craft a subject line like ‘Your Post is Published’. Compose the email body to congratulate the author and include a link to the published post.

After configuring the email settings, click on ‘Save and Send Test Request’ to verify that the email is sent correctly to the author. This completes the setup for notifying authors when their posts are published.

5. Finalizing the Automation Workflow in Pabbly Connect

With the email notification step configured, you are now ready to finalize your automation workflow using Pabbly Connect. Ensure that all steps are correctly set up and that the data mapping is accurate. This will allow the automation to function seamlessly.

Once you have tested the workflow and confirmed that it works as intended, you can activate it. This automation will now trigger automatically every time a post is published on your WordPress site, notifying the respective author instantly.

Remember, this setup only needs to be done once. Afterward, Pabbly Connect will handle the notifications automatically, ensuring that authors are always informed when their work goes live.

Conclusion

In conclusion, using Pabbly Connect to automate notifications for authors when their posts are published on WordPress is a straightforward process. By following the steps outlined above, you can ensure that your team stays informed and engaged with their published content. This integration not only saves time but also enhances communication within your writing team.