How to Create Zoom Meetings from Google Sheets Using Pabbly Connect

Learn how to automate Zoom meeting creation from Google Sheets using Pabbly Connect in this detailed tutorial. Follow step-by-step instructions for seamless integration. Transform complex automation concepts into accessible, actionable steps that eliminate unnecessary manual work while maximizing existing application capabilities.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Zoom Meetings

To create Zoom meetings from Google Sheets, we will use Pabbly Connect as our automation platform. Start by signing up for a free Pabbly Connect account, which allows you to set up automation tasks easily. After signing in, navigate to the dashboard and click on the ‘Create Workflow’ button.

Here, you will name your workflow. For this tutorial, we will name it ‘Create Zoom Meetings from Google Sheets’. After naming, click the ‘Create’ button to proceed. You will see a page with two modules: Trigger and Action, which are essential for setting up the automation.

2. Configuring Google Sheets as the Trigger

In this step, we will configure Google Sheets as the trigger application in Pabbly Connect. Click on the trigger module and search for Google Sheets. Select the ‘New or Updated Row’ trigger event. This event will activate whenever new meeting details are added to a row in your Google Sheet.

• Search for Google Sheets in the trigger module.
• Select ‘New or Updated Row’ as the trigger event.
• Copy the provided webhook URL to connect Google Sheets.

Next, open your Google Sheet in an incognito window to avoid any account conflicts. Click on ‘Extensions’, then ‘Add-ons’, and select ‘Get Add-ons’. Search for ‘Pabbly Connect Webhooks’ and install it. After installation, refresh your spreadsheet and go back to the ‘Extensions’ menu to find the Pabbly Connect add-on.

3. Initializing the Webhook Setup

Once you have the Pabbly Connect add-on ready, click on ‘Initial Setup’ from the Pabbly Connect menu. You will see two fields: the Webhook URL and the Trigger Column. Paste the copied webhook URL into the Webhook URL field and specify the trigger column, which is the last column where you will add meeting details. using Pabbly Connect

For instance, if you are entering meeting details in column C, you will set the Trigger Column to C. After setting this up, go back to your Pabbly Connect workflow. The workflow will show that it’s waiting for a response from the webhook, indicating that it is ready to receive data.

• Paste the Webhook URL in the designated field.
• Set the Trigger Column to the column where you will add meeting details.
• Ensure the workflow is ready to receive data.

Now, add some test data in your Google Sheet to trigger the webhook. Click on ‘Send Test’ from the add-on to send this data to Pabbly Connect.

4. Creating a Zoom Meeting Action

After successfully sending test data, it’s time to create a Zoom meeting using Pabbly Connect. In the Action module, search for Zoom and select ‘Create Meeting’ as the action event. Click on ‘Connect’ and choose to add a new connection. You will be prompted to log in to your Zoom account to establish this connection.

Once connected, map the required fields for the Zoom meeting. You will need to fill in the topic, start time, duration, and other details. Make sure to format the start time correctly in GMT as per Zoom’s requirements. You can use the Date Time Formatter feature in Pabbly Connect to adjust the date format as needed.

Search for Zoom in the Action module and select ‘Create Meeting’. Log in to your Zoom account to connect. Map the fields from the Google Sheets data to the Zoom meeting fields.

After mapping all the fields, click on ‘Save and Send Test Request’ to create the meeting. Check your Zoom account to confirm that the meeting has been created successfully.

5. Updating the Meeting Link in Google Sheets

The final step is to update the meeting link back in your Google Sheet using Pabbly Connect. Add another action step and search for Google Sheets again. This time, select ‘Update Cell Value’ as the action event. Connect to your Google Sheets account if not already connected.

Specify the spreadsheet name, sheet name, and the range where the meeting link should be updated. For example, if you want to update the meeting link in column D, you will specify the range accordingly. Map the joining link received from the Zoom action to the cell value you want to update.

Select ‘Update Cell Value’ in Google Sheets as the action event. Map the joining link from the Zoom meeting response to the cell. Test the action to ensure the link updates correctly in Google Sheets.

After clicking ‘Save and Send Test Request’, verify that the meeting link has been updated in the specified cell of your Google Sheet. This completes the automation process, allowing seamless scheduling of Zoom meetings directly from Google Sheets.

Conclusion

Using Pabbly Connect, you can effortlessly automate Zoom meeting creation directly from Google Sheets. This integration streamlines your workflow, ensuring that every meeting detail is captured and updated seamlessly. By following the steps outlined in this tutorial, you’ll enhance productivity and simplify scheduling tasks.