How to Create Users in LearnWorlds on Google Form Submission Using Pabbly Connect

Learn how to automate user creation in LearnWorlds from Google Form submissions using Pabbly Connect. Step-by-step tutorial for seamless integration. Implement the precise methodologies leading organizations use to automate repetitive tasks, illustrated with practical examples designed for immediate application.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Google Forms Integration

To automate user creation in LearnWorlds from Google Form submissions, you will first need to set up Pabbly Connect. Start by signing up for a free account on the Pabbly Connect dashboard. Once logged in, you can create a new workflow to connect Google Forms and LearnWorlds.

Click on the ‘Create Workflow’ button and name your workflow, for example, ‘Google Forms to LearnWorlds’. This will allow you to manage the automation process effectively. Once the workflow is created, you will see two sections: the trigger window and the action window.

2. Connecting Google Forms to Pabbly Connect

In the trigger window of Pabbly Connect, you need to select Google Forms as your application. Choose the trigger event as ‘New Response Received’. This setup will ensure that every time a form is submitted, the data is captured by Pabbly Connect.

After selecting the trigger event, Pabbly Connect will provide you with a webhook URL. This URL is crucial for linking Google Forms to your Pabbly Connect account. Follow these steps to configure Google Forms:

• Open your Google Form and navigate to the ‘Responses’ tab.
• Click on ‘Link to Sheets’ and create a new spreadsheet.
• Install the Pabbly Connect Webhooks add-on from the Google Workspace Marketplace.

After completing these steps, your Google Form will be ready to send data to Pabbly Connect whenever a new response is submitted.

3. Configuring Google Sheets for Data Transfer

Once you have linked your Google Form to a Google Sheet, the next step is to configure the sheet to work with Pabbly Connect. Go to the Google Sheets where your responses are stored, and from the Extensions menu, select the Pabbly Connect Webhooks add-on.

In the add-on, click on ‘Initial Setup’ and fill in the required fields:

• Select the sheet where responses are recorded.
• Paste the webhook URL provided by Pabbly Connect.
• Set the trigger column to the last data entry column, usually column E.

After setting this up, click on the submit button to complete the configuration. This allows the Google Sheet to send new data entries to Pabbly Connect automatically.

4. Creating Users in LearnWorlds Using Pabbly Connect

With the Google Forms and Sheets configured, the next step is to create users in LearnWorlds using Pabbly Connect. In the action window, select LearnWorlds as your application and choose the action event ‘Create User’. This action will use the data received from Google Forms to create a new user account in LearnWorlds.

To connect your LearnWorlds account, you will need to provide the API URL, Client ID, and Client Secret from your LearnWorlds account settings. Once connected, map the fields from the Google Form responses to the corresponding fields in LearnWorlds. For example:

Map the email address from the form response to the email field. Combine first name and last name for the username field.

After mapping all necessary fields, click on ‘Save and Send Test Request’ to verify that the integration works correctly. If successful, the user will be created in LearnWorlds, confirming that the automation is functioning as intended.

5. Testing the Pabbly Connect Automation

To ensure everything is working properly, it’s essential to test the automation set up through Pabbly Connect. Go back to your Google Form and submit a test entry. Once submitted, check the Google Sheet to confirm that the response has been recorded. Then, navigate to your LearnWorlds account to see if the user has been successfully created.

If the user appears in the LearnWorlds user list, it indicates that your automation workflow is functioning correctly. You can repeat this process for additional entries to ensure consistency. This seamless integration allows for efficient user management without manual input, streamlining your workflow significantly.

Conclusion

In this tutorial, we explored how to automate user creation in LearnWorlds from Google Form submissions using Pabbly Connect. By setting up triggers and actions, you can efficiently manage user data without manual intervention. This integration not only saves time but also enhances productivity by automating repetitive tasks.