How to Create Events in Assignee’s Google Calendar for Jira Issues Using Pabbly Connect

Learn how to automate event creation in Google Calendar for Jira issues using Pabbly Connect. Follow this detailed tutorial for step-by-step guidance. Navigate the automation landscape confidently with clear, structured guidance suitable for professionals regardless of prior technical experience.

Watch Step By Step Video Tutorial Below

Setting Up Pabbly Connect for Google Calendar Jira Integration

To create events in an assignee’s Google Calendar for every Jira issue, you will first need to set up Pabbly Connect. This integration tool allows you to automate workflows between Jira and Google Calendar seamlessly. Start by creating a free account on Pabbly Connect, which is easy and takes just a couple of minutes.

Once logged in, navigate to the dashboard of Pabbly Connect and click on the blue button that says ‘Create Workflow’. You will be prompted to name your workflow; for this example, name it ‘Create Event in Assignee’s Google Calendar for Jira Issue Automatically’ and select the main workflow folder.

Configuring Jira as the Trigger in Pabbly Connect

In this step, you will configure Jira as the trigger application in Pabbly Connect. Click on the trigger section and select ‘Webhooks’ as the event. This will generate a unique webhook URL that you will use to connect Jira to Pabbly Connect.

Copy the webhook URL and go to your Jira settings. Navigate to the ‘System’ section and find the ‘Webhooks’ option. Click on the plus icon to create a new webhook. Fill in the details, such as naming it ‘Connection with Pabbly Connect’, and paste the webhook URL in the provided field. Ensure the status is enabled and select the issue-related events that will trigger this automation.

• Name the webhook ‘Connection with Pabbly Connect’.
• Paste the copied webhook URL.
• Set the status to enabled.
• Select the event ‘Issue Created’ to trigger the automation.

After saving the webhook, return to Pabbly Connect, which will now be waiting for a response from Jira. This indicates that the connection has been established successfully.

Creating a Test Issue in Jira

To test the connection between Jira and Pabbly Connect, create a new issue in Jira. Select the appropriate project and issue type, then provide a summary and description for the issue. Assign this issue to a team member, for instance, Ashish, and set a due date.

Once the issue is created, go back to Pabbly Connect to check if the response has been captured. You should see the issue details, including the summary, description, and assignee name, confirming that the integration is working correctly.

• Select the project and issue type.
• Provide a summary and description.
• Assign the issue to a team member.
• Set a due date for the issue.

This step ensures that every new issue created in Jira will automatically trigger the workflow in Pabbly Connect, allowing for real-time event creation in Google Calendar.

Configuring Google Calendar as the Action in Pabbly Connect

Next, you will set up Google Calendar as the action application in Pabbly Connect. Click on the action section and select ‘Create Event’ as the action event. You will need to connect your Google Calendar account, allowing Pabbly Connect to manage your calendar events.

Once connected, you will specify which calendar to use for creating the event. This can be done by mapping the calendar ID dynamically based on the assignee’s name from the Jira issue. Ensure that you provide the title, description, start time, and end time for the event using the data received from Jira.

Select the Google Calendar account to connect. Map the calendar ID based on the assignee’s name. Provide the event title and description. Set the start and end times for the event.

This mapping ensures that the event is created in the correct calendar corresponding to the assigned team member, making the integration seamless and efficient.

Testing the Google Calendar Integration

After configuring the action in Pabbly Connect, it’s time to test the integration. Create another test issue in Jira and assign it to a different team member. Once the issue is created, check the designated Google Calendar to see if the event has been created successfully.

The event should appear in the correct calendar with all the specified details. If the event is created correctly, this confirms that your integration between Jira and Google Calendar via Pabbly Connect is functioning as intended. Adjust any settings if necessary to ensure everything works smoothly.

In case the event does not appear, revisit the previous steps to troubleshoot any issues with the webhook or the mapping settings in Pabbly Connect. Ensure that the timezone settings are also correctly configured to match your local time.

Conclusion

In this tutorial, we explored how to create events in an assignee’s Google Calendar for Jira issues using Pabbly Connect. By following the detailed steps, you can automate the workflow and ensure that every new issue created in Jira is reflected in the respective Google Calendar seamlessly. This integration not only saves time but also enhances team collaboration.