How to Connect Outlook to Notion Using Pabbly Connect

Learn how to integrate Outlook with Notion using Pabbly Connect. This step-by-step tutorial explains the entire process of automating email management. Explore systematic approaches to creating efficient automation solutions that convert technical concepts into practical, implementable instructions.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Outlook and Notion Integration

To connect Outlook to Notion using Pabbly Connect, start by accessing the Pabbly Connect dashboard. You can create an account quickly using the signup link provided in the description.

Once logged in, click on ‘Create Workflow’ to start setting up your integration. Name your workflow, for example, ‘Outlook to Notion’, and click on ‘Create’. This action opens a new workflow with two windows: the trigger window and the action window.

2. Setting Up the Trigger for Outlook Emails

The next step involves setting up the trigger for your workflow. In the trigger window, search for ‘Microsoft 365’ since Outlook is part of this family. Select ‘New Mail’ as the trigger event.

• Select Microsoft 365 as the app to connect.
• Choose ‘New Mail’ as the trigger event.
• Click ‘Connect’ and select ‘Add New Connection’.

After connecting your Outlook account, click on ‘Save and Send Test Request’. This will fetch the latest email details from your Outlook account into Pabbly Connect. You will see the email details displayed in the response section, confirming that the trigger is working correctly.

3. Configuring the Action to Send Data to Notion

Now, let’s set up the action to send the email data to Notion. In the action window, search for ‘Notion’ and select it. Then, choose ‘Create Database Item’ as the action event.

• Click ‘Connect’ and select ‘Add New Connection’.
• Authorize Pabbly Connect to access your Notion account.
• Select the Notion page where you want to add the email details.

After connecting Notion, you will see a list of available fields from your Notion database. Map the respective fields with the email data fetched from Outlook, ensuring that all relevant information is captured accurately.

4. Testing the Integration Workflow

Once the mapping is complete, it’s time to test the integration. Click on ‘Save and Send Test Request’ again in the action window. This will send the mapped email details to your Notion database. using Pabbly Connect

Check your Notion database to confirm that the email details have been added as a new item. You should see fields like sender’s name, email address, subject, body, and timestamp populated correctly. This confirms that the automation is functioning as intended.

5. Real-Time Testing of the Automation

To ensure everything works in real-time, send a new email to your Outlook account from another email address. After a few moments, refresh your Outlook page and check for the new email.

Wait for about 10 minutes, as Pabbly Connect checks for new emails every 10 minutes. After this period, check your Notion database again to see if the new email details have been added. This will confirm that your integration is functioning correctly in real-time.

Conclusion

By following these steps, you can seamlessly integrate Outlook with Notion using Pabbly Connect. This automation saves time and ensures that important emails are recorded efficiently in your Notion database.