How to Build an AI Agent to Auto-Summarize Google Forms Property Inquiries Using Pabbly Connect

Learn how to automate Google Forms property inquiries using Pabbly Connect and an AI agent for efficient summarization. Follow this step-by-step tutorial! Implement the precise methodologies leading organizations use to automate repetitive tasks, illustrated with practical examples designed for immediate application.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To start building your AI agent for auto-summarizing Google Forms property inquiries, you first need to access Pabbly Connect. Open your web browser and navigate to the Pabbly Connect homepage by entering ‘Pabbly.com/connect’.

On the homepage, you will find options to either sign in or sign up. If you are a new user, click on ‘Sign Up Free’ to create an account and get started with 300 free tasks each month. Existing users can simply log in to their accounts to access the dashboard.

2. Creating a Workflow in Pabbly Connect

The next step involves creating a workflow in Pabbly Connect. Once logged in, click on the ‘Create Workflow’ button located at the top right corner of the dashboard. You will be prompted to name your workflow; for this tutorial, name it ‘AI Agent to Auto Summarize Google Forms Property Inquiries’.

After naming your workflow, select a folder to save it. You can choose an existing folder or create a new one. This organization helps keep your workflows manageable. Once done, click on the ‘Create’ button to proceed.

3. Setting Up Google Forms Trigger in Pabbly Connect

For the automation process, you need to set up a trigger in Pabbly Connect. Select ‘Google Forms’ as your trigger application and choose the event as ‘New Response Received’. This setup ensures that every time a new response is submitted through your Google Form, the workflow will be triggered.

Upon selecting the trigger event, you will receive a webhook URL. This URL is crucial as it links your Google Form with Pabbly Connect. Copy the webhook URL and head to your Google Form to set it up.

• Open your Google Form and navigate to the ‘Responses’ tab.
• Click on the ‘Link to Sheets’ option to create a new spreadsheet for storing responses.
• Make sure to connect the form to the newly created spreadsheet.

This setup allows Pabbly Connect to capture responses directly from your Google Form and process them for summarization.

4. Connecting Google Sheets to Pabbly Connect

After setting up your Google Form, the next step is to connect Google Sheets with Pabbly Connect. To do this, you will need to install the ‘Pabbly Connect Webhooks’ add-on in your Google Sheets account. Go to ‘Extensions’ > ‘Add-ons’ > ‘Get Add-ons’ and search for ‘Pabbly Connect Webhooks’ to install it.

Once installed, refresh your Google Sheets. Navigate back to ‘Extensions’ > ‘Pabbly Connect’ > ‘Initial Setup’. Here, you will need to enter the webhook URL you copied earlier and specify the trigger column, which in this case will be the final data column (e.g., Column F).

• Enter the webhook URL in the designated field.
• Set the trigger column to the last column where data will be added.

This connection ensures that whenever a new response is recorded in Google Sheets, Pabbly Connect captures it for further processing.

5. Integrating OpenAI for Summary Generation

With the Google Sheets connected, the next step is to integrate OpenAI within the Pabbly Connect workflow. In the action step, select OpenAI as your action application and choose ‘Chat GPT’ as the action event. This allows you to generate summaries based on the inquiries received from the Google Form.

You will need to connect your OpenAI account by entering the API key. To obtain this, log in to your OpenAI account, navigate to the API keys section, and create a new secret key. Copy this key and paste it into the Pabbly Connect action setup.

Select the model you wish to use (e.g., GPT-4). Enter the prompt for summarization, mapping relevant data from the Google Sheets response.

Once the summary is generated, the final action is to add the summary to your Google Sheets as a new row. This completes the integration process, allowing you to efficiently manage property inquiries.

Conclusion

This tutorial detailed how to build an AI agent to auto-summarize Google Forms property inquiries using Pabbly Connect. By effectively connecting Google Forms, OpenAI, and Google Sheets, you can automate the summarization process, saving time and improving efficiency in handling property inquiries.