How to Build an AI Agent to Auto-Analyze Google Forms Student Surveys Using Pabbly Connect

Learn to automate the analysis of Google Forms student surveys using Pabbly Connect. This step-by-step tutorial covers integration with Google Sheets, Slack, and AI agents.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Automation

To begin automating the process of analyzing Google Forms student surveys, you first need to access Pabbly Connect. Open your browser and navigate to pabby.com/connect. Here, you will see options to sign in or sign up for free.

If you are a new user, click on the ‘Sign Up for Free’ button to create your account. Existing users can simply sign in. Once logged in, you will be directed to the dashboard of Pabbly Connect, where you can create and manage your workflows.

2. Creating a New Workflow in Pabbly Connect

After accessing Pabbly Connect, the next step is to create a new workflow. Click on the ‘Create Workflow’ button, which will prompt you to name your workflow. For this tutorial, name it ‘Build an AI Agent to Auto Analyze Google Forms Student Surveys’.

You will also need to select a folder to save your workflow. Choose an appropriate folder, such as ‘AI Automations’, and click ‘Create’. This action opens a new screen with two important sections: Trigger and Action.

• Trigger: This is the event that starts your automation.
• Action: This is what happens as a result of the trigger.

In this case, your trigger will be Google Forms, which will initiate the workflow when a new form is submitted.

3. Setting Up the Trigger with Google Forms

To set up the trigger in Pabbly Connect, select Google Forms as your trigger application. Choose the trigger event as ‘New Response in Spreadsheet’. This event captures responses every time a student submits the form.

Pabbly Connect will provide you with a webhook URL. Copy this URL, as you will need to insert it into your Google Forms settings. This webhook acts as a bridge, allowing data from Google Forms to be sent to Pabbly Connect.

• Navigate to your Google Form and link it to a Google Sheet.
• In the responses section, click on ‘Link to Sheets’ to create a new spreadsheet.

After linking, ensure the responses are recorded in the Google Sheet, which will be monitored by Pabbly Connect for any new submissions.

4. Connecting Google Sheets to Pabbly Connect

Next, you need to connect Google Sheets to Pabbly Connect to capture the responses. Go to the Google Sheets where your responses are stored and install the Pabbly Connect Webhooks add-on if you haven’t done so already.

Once the add-on is installed, navigate to Extensions > Pabbly Connect Webhooks > Initial Setup. Here, paste the copied webhook URL and set the trigger column to G, which will send data to Pabbly Connect whenever a new row is added.

Select the G column as your trigger column. Click on ‘Send Test’ to ensure the setup is correct.

This step ensures that every new form response is sent to Pabbly Connect for processing.

5. Using OpenAI for Analyzing Responses

Now that you have set up the trigger, it is time to analyze the collected data using OpenAI as your AI agent. In Pabbly Connect, select OpenAI as your action application and choose the action event as ‘Send Prompt’.

Here, you will need to create a prompt that instructs OpenAI on how to analyze the feedback. For example, you might write: ‘Analyze the following feedback and provide a summary with key themes and suggestions for improvement’. Map the relevant fields from your Google Sheets into the prompt to automate the analysis.

Map the fields for what students enjoyed, suggestions for improvement, and additional comments. Click on ‘Save and Send Test Request’ to receive the analysis.

The summary generated by OpenAI will then be sent back to your Google Sheets, updating the corresponding row with the analysis results. This integration showcases how Pabbly Connect facilitates seamless automation between Google Forms, Google Sheets, and AI agents.

Conclusion

By following these steps, you can effectively automate the analysis of Google Forms student surveys using Pabbly Connect. This integration not only saves time but also ensures accurate and insightful feedback analysis. With Pabbly Connect, you can streamline your processes and focus on more important tasks.