How to Build a WhatsApp Chatbot to Share Job Openings & Automate Hiring with Pabbly Chatflow

Learn how to build a WhatsApp chatbot using Pabbly Chatflow to automate hiring and share job openings effectively. Learn how to create intelligent chat workflows that provide instant customer support while qualifying leads 24/7 without human intervention.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Chatflow for WhatsApp Chatbot

To build a WhatsApp chatbot for sharing job openings, first access Pabbly Chatflow. This platform allows you to create automated workflows that respond to job inquiries efficiently. Start by logging into your Pabbly Chatflow account and navigating to the flow section on the left panel.

Once in the flow section, click the ‘Add Flow’ button in the top right corner. Here, title your flow as ‘WhatsApp Job Info Bot’. This title will help you identify the flow you are creating. After naming your flow, you can begin setting up the keywords and regex patterns that will trigger your chatbot.

2. Configuring Keywords and Regex in Pabbly Chatflow

In this step, you will configure keywords that will trigger the WhatsApp chatbot. Enter keywords such as ‘hello’, ‘hey’, and ‘hi’ that candidates might use to initiate a conversation. This configuration is critical as it determines how the chatbot responds to inquiries.

• Add keywords like ‘job openings’, ‘apply’, and ‘hiring’.
• Enable regex to match various patterns candidates may use.
• Toggle the regex button on for sensitive regex patterns.

This setup ensures that your Pabbly Chatflow bot will respond accurately to various inquiries related to job openings. After entering the necessary keywords and regex, you can proceed to the next steps of your flow.

3. Asking for Candidate Information via Pabbly Chatflow

Once your keywords are set, the next step is to ask candidates for their full name and email address. Use the ‘Ask Question’ action in Pabbly Chatflow to prompt candidates for their names. This information is essential for personalizing responses.

To do this, drag the ‘Ask Question’ action into your flow and enter a message like, ‘Hi, welcome to Innovate Tech! May I know your full name?’ Ensure to create a custom field for the full name to store this information. After collecting the name, ask for their email address using a similar action.

4. Providing Job Details and Options with Pabbly Chatflow

After gathering candidate information, you can provide options for candidates to view job openings, apply for a job, or contact HR. Use the ‘Text Button’ action in Pabbly Chatflow to create these options. Each button will lead to different flows based on the candidate’s selection.

• Create buttons labeled ‘View Job Openings’, ‘Apply for a Job’, and ‘Contact HR’.
• Connect each button to its respective action in the flow.
• Ensure each button sends relevant information based on the selection.

Using Pabbly Chatflow, you can easily manage these interactions, ensuring candidates receive timely and relevant information regarding job openings.

5. Testing and Launching the WhatsApp Chatbot

After completing the setup, it’s essential to test the WhatsApp chatbot to ensure it functions correctly. Use your WhatsApp number to send a message to the bot, such as ‘Hello, I want to know about the job openings in your company’. This will trigger the flow you have created in Pabbly Chatflow.

Once the bot responds, you should see prompts for your full name and email address, followed by the options to view job openings or apply for a job. This testing phase helps you verify that all elements are working as intended, providing a seamless experience for candidates.

Conclusion

Creating a WhatsApp chatbot using Pabbly Chatflow allows businesses to streamline their hiring processes and improve candidate engagement. This automation not only saves time but also enhances the overall experience for job seekers. By following the steps outlined in this tutorial, anyone can set up an efficient job info bot.