How to Automatically Send Google Calendar Event Details to Google Chat Using Pabbly Connect

Learn how to automate the process of sending Google Calendar event details to Google Chat using Pabbly Connect with this step-by-step tutorial. Master proven automation processes with practical implementation examples and strategic recommendations you can apply immediately in your workflow.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Automation

To automate sending Google Calendar event details to Google Chat, you will first need to access Pabbly Connect. This powerful integration tool allows you to connect various applications seamlessly.

Start by visiting the Pabbly Connect website. If you are a new user, sign up for a free account to get started. Existing users can simply log in to access the dashboard. Once logged in, you will find the option to create a new workflow, which is essential for this automation.

2. Creating a Workflow in Pabbly Connect

After logging into Pabbly Connect, click on the blue button labeled ‘Create Workflow’. You will need to name your workflow appropriately, such as ‘Send Google Calendar Event Details to Google Chat’. This helps in identifying the workflow later.

• Click on ‘Create’ to initiate the setup.
• Select ‘Google Calendar’ as the trigger application.
• Choose the trigger event as ‘New Event’.

By selecting Google Calendar, you can now set up the trigger that will notify Pabbly Connect every time a new event is created. This is crucial for the automation process to work effectively.

3. Connecting Google Calendar to Pabbly Connect

To connect Google Calendar with Pabbly Connect, you will need to sign in with your Google account. This allows Pabbly Connect to access your calendar events securely.

Once signed in, select the specific calendar from which you want to fetch event details. After selecting the calendar, click on the ‘Save and Send Test Request’ button. This action will fetch the most recent event details, which you will later send to Google Chat.

4. Sending Event Details to Google Chat

Now that Google Calendar is connected to Pabbly Connect, the next step is to configure Google Chat as the action application. This setup will allow you to send messages directly to your team.

• Select ‘Google Chat’ as the action application.
• Choose ‘Send Message’ as the action event.
• Enter the Google Chat webhook URL.

This webhook URL is essential for sending messages to your Google Chat space. You can obtain this URL from your Google Chat settings. Once you have entered the URL, compose a message that includes the event details such as name, location, and description.

5. Finalizing the Automation Process

After composing your message in Pabbly Connect, you will need to map the event details to the message. This means that whenever a new event is created, the specific details will automatically populate in your message.

Once you have mapped all necessary fields, click on ‘Save and Send Test Request’ to test the automation. You should see the message appear in your Google Chat space, confirming that the integration is successful. From now on, every time a new event is created in Google Calendar, the details will be sent automatically to your team on Google Chat.

Conclusion

In this tutorial, we explored how to use Pabbly Connect to automate the process of sending Google Calendar event details to Google Chat. By following these steps, you can streamline communication with your team and ensure everyone is updated with the latest events effortlessly.