How to Automatically Get Slack Notifications for New Emails Using Pabbly Connect

Learn how to set up Pabbly Connect to automatically receive Slack notifications for new Gmail emails. This step-by-step guide details the integration process. Transform complex automation concepts into accessible, actionable steps that eliminate unnecessary manual work while maximizing existing application capabilities.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Gmail and Slack Integration

To start, you need to access Pabbly Connect, which serves as the automation platform for connecting Gmail and Slack. Begin by signing up for a free account on the Pabbly Connect website. Once registered, log in to reach the Pabbly Connect dashboard where you can create your first workflow.

Click on the ‘Create Workflow’ button and name your workflow, for example, ‘Gmail to Slack Integration.’ This sets the stage for automating notifications whenever you receive a new email in your Gmail inbox.

2. Configuring the Trigger with Pabbly Connect

In this step, you will configure the trigger that activates the workflow. Select the ‘Email Parser’ feature in Pabbly Connect. This feature generates a unique email address that will be used to forward emails from your Gmail inbox to Pabbly Connect.

• Access your Gmail settings and navigate to the ‘Forwarding and POP/IMAP’ section.
• Click on ‘Add a forwarding address’ and paste the Pabbly Connect email address.
• Follow the prompts to verify the forwarding address.

After setting up the forwarding address, any new email received in your Gmail inbox will trigger the workflow and send the email details to Pabbly Connect.

3. Capturing Email Data in Pabbly Connect

Once your Gmail is configured to forward emails, you can capture the email data in Pabbly Connect. Click on the ‘Recapture Email Parser’s Response’ button to start capturing incoming emails. Send a test email to the forwarded address to ensure the integration is working correctly.

After sending the email, Pabbly Connect will display the captured details, including the sender’s address, subject, and body of the email. This information will be crucial for filtering emails later in the process.

4. Filtering Emails for Relevant Notifications

The next step involves filtering the captured emails to ensure that only relevant notifications are sent to Slack. In Pabbly Connect, select the ‘Filter’ option to set conditions for the emails that will trigger a Slack notification.

• Choose the ‘Subject’ label and set the filter type to ‘Contains.’
• Enter the keyword you want to filter by, such as ‘important.’

This ensures that only emails with the specified keyword in the subject line will trigger a notification to your Slack channel, making your workflow efficient and relevant.

5. Sending Notifications to Slack Using Pabbly Connect

Now that you have filtered the emails, it’s time to set up the action of sending a notification to Slack. In Pabbly Connect, click on the plus icon to add a new action step and select the Slack application.

Choose the action event as ‘Send Channel Message.’ Connect your Slack account by selecting the appropriate token type and granting the necessary permissions. Specify the channel name (e.g., General) where you want the notifications to appear.

Craft your message, including the captured email content from the previous steps. Test the connection to ensure that the notifications are successfully sent to your Slack channel whenever a relevant email arrives.

Conclusion

By following these steps, you can easily set up Pabbly Connect to automatically receive Slack notifications for new emails in your Gmail inbox. This integration not only saves time but also keeps your team informed about important communications without manual intervention.