How to Automate Google Sheets Updates Using Pabbly Connect

Learn how to automate Google Sheets updates using Pabbly Connect. This tutorial covers integrating Google Sheets to insert data for days with no entries. Develop expertise in application integration and learn how to design streamlined automation workflows using proven, simplified approaches.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Automation

To start automating Google Sheets updates, you need to access Pabbly Connect. Visit the Pabbly Connect website and sign in to your account. If you’re a new user, the sign-up process is quick and easy, taking less than two minutes.

Once signed in, navigate to the dashboard and click on the ‘Create Workflow’ button. This action sets the stage for your automation process. You will name your workflow, for instance, ‘Insert Data When There is No Entry for a Day’, which clarifies your objective.

2. Setting Up a Scheduled Trigger with Pabbly Connect

Using Pabbly Connect, the first step is to set a trigger for your workflow. Select the ‘Schedule’ feature to run your automation daily. Specify the time for the workflow to execute, like 12:45 PM.

• Choose ‘Schedule’ as your trigger application.
• Set the frequency to ‘Every Day’.
• Select the desired time for execution.

Once saved, your workflow will run automatically at the specified time. This initial setup is crucial for ensuring that your Google Sheets are updated daily without manual intervention.

3. Fetching the Current Date Using Pabbly Connect

Next, you will use Pabbly Connect to fetch the current date. This step is essential to determine if there are any entries for the day in your Google Sheets. Select the ‘DateTime Formatter’ feature and configure it to return the current date in the format of month, date, and year.

Make sure to set the option for including time as ‘False’. After saving this step, you will receive the current date, which will be used to check against your Google Sheets entries.

4. Checking Google Sheets for Existing Data

Now, the next action in your Pabbly Connect workflow involves checking your Google Sheets for existing data. Select ‘Google Sheets’ as the action application and choose the ‘Lookup Spreadsheet Rows’ option. Connect your Google Sheets account to allow Pabbly Connect to access your data.

• Select your spreadsheet and the relevant sheet.
• Set the lookup column to the date column (Column A).
• Map the current date as the lookup value.

Once you run this step, if no data is found for that date, it indicates that no sales were recorded, and you can proceed to the next step to insert data.

5. Inserting Data into Google Sheets for Missing Entries

Finally, if the previous step confirms that there are no entries for the current date, you will use Pabbly Connect to insert data into Google Sheets. Again, select ‘Google Sheets’ as the action application, this time choosing ‘Add New Row’ as the action event.

Configure the fields to insert the current date, set the sales value to 0, and the order quantity to either 0 or a simple hashtag. This ensures that your Google Sheets accurately reflects that no sales occurred on that date.

Conclusion

By following this tutorial, you can effectively automate Google Sheets updates using Pabbly Connect. This integration ensures that your sales records are complete, even on days when no sales occur, providing a clear overview of your business performance.