How to Auto-Send Google Calendar Workshop Reminders Using Pabbly Connect

Learn how to automate Google Calendar workshop reminders using Pabbly Connect and Pabbly Connect. Follow this step-by-step guide for seamless integration. Discover hidden automation capabilities within your existing tools. This guide shows you how to connect your essential applications and permanently eliminate redundant manual processes.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Automation

To automate Google Calendar workshop reminders, the first step is to access Pabbly Connect. Open your browser and navigate to pabby.com/connect. You will find options to sign in or sign up for free if you are a new user.

After signing in, you will reach the dashboard where you can create and manage your workflows. This platform is essential for connecting your Google Calendar with other applications like Pabbly Chatflow to send automated reminders.

2. Creating a Workflow in Pabbly Connect

In this section, we will create a workflow to send reminders. Click on the ‘Create Workflow’ button and name your workflow ‘Auto Send Google Calendar Workshop Reminders’. Select an appropriate folder for organization.

• Click on ‘Create’ to finalize your workflow setup.
• You will be directed to a blank workflow screen where you can add triggers and actions.

This is where Pabbly Connect becomes crucial, as it allows you to set up a trigger based on new events in your Google Calendar.

3. Setting Up Google Calendar Trigger

To set up the trigger, select Google Calendar from the trigger options. Choose the event type as ‘New Event’ to capture when a new event is added. Click on ‘Connect’ to establish a connection with your Google Calendar account.

You will need to grant permission for Pabbly Connect to access your Google Calendar data. Once connected, select the specific calendar you want to monitor for new events, and click on ‘Save and Send Test Request’ to confirm the setup.

4. Integrating Pabbly Chatflow for Reminders

After setting up the trigger, the next step is to integrate Pabbly Chatflow to send WhatsApp reminders. Select Pabbly Chatflow as your action application and choose ‘Send Template Message’ as the action event.

• Map the recipient’s mobile number obtained from the Google Calendar event response.
• Select the appropriate message template that you created in Pabbly Chatflow.

This integration ensures that whenever a new event is added to your Google Calendar, a reminder is automatically sent to the participants, thanks to the powerful capabilities of Pabbly Connect.

5. Finalizing and Testing the Integration

To finalize the integration, click on the ‘Add Action Step’ button in Pabbly Connect and select the delay feature to schedule the reminder for one day before the workshop. Enter the specific date format required for the delay.

Once everything is set, click on ‘Save and Send Test Request’ to verify that your setup works correctly. You should receive a WhatsApp reminder confirming that the integration is successful. This automated process saves you time and ensures your clients receive timely reminders.

Conclusion

In this tutorial, we have explored how to use Pabbly Connect and Pabbly Chatflow to automate Google Calendar workshop reminders. This integration streamlines your workflow, ensuring that clients receive timely reminders without manual effort.