How to Add Students to a Course in Xperiencify from Google Sheets Using Pabbly Connect

Learn how to automate adding students to a course in Xperiencify from Google Sheets using Pabbly Connect. Step-by-step guide included! Develop expertise in application integration and learn how to design streamlined automation workflows using proven, simplified approaches.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Google Sheets Integration

To begin the process of adding students to a course in Xperiencify from Google Sheets, you need to set up Pabbly Connect. Start by creating a free account on Pabbly Connect, which can be done in just a few minutes. Once you have access to the dashboard, click on ‘Create Workflow’ and name your workflow appropriately, such as ‘Google Sheets to Xperiencify’.

After naming your workflow, you will see two windows: the trigger window and the action window. The trigger window is where you will set up the event that initiates the automation. In this case, the trigger will be when a new row is added to your Google Sheets. Select ‘Google Sheets’ as the app in the trigger window.

2. Configuring the Google Sheets Trigger in Pabbly Connect

In the trigger window, select ‘New or Updated Spreadsheet Row’ as the trigger event. Upon selecting this, Pabbly Connect will provide you with a webhook URL. This URL is essential as it allows for the connection between Google Sheets and Pabbly Connect.

• Copy the webhook URL provided by Pabbly Connect.
• Open your Google Sheets where you will enter student details.
• Go to Extensions > Add-ons > Get Add-ons and search for Pabbly Connect Webhooks.
• Install the add-on and refresh your Google Sheet.

Once the add-on is installed, go back to Extensions > Pabbly Connect Webhooks and click on ‘Initial Setup’. In the dialog box, select the sheet from which you want to send data, paste the webhook URL, and specify the trigger column (the last column of data in your sheet).

3. Sending Student Data from Google Sheets to Pabbly Connect

After setting up the initial configuration, you need to enable the add-on by selecting ‘Send on Event’. This tells the Google Sheet to send new student data to Pabbly Connect whenever a new row is added. Now, you can enter the details of a dummy student in your Google Sheet, such as their first name, last name, and email address.

As you enter this data, Pabbly Connect will capture the information instantly. Navigate back to the Pabbly Connect dashboard, where you will see a response indicating that the data has been received from your Google Sheet. This confirms that the first step of the automation is successfully completed.

4. Adding the Student to Xperiencify Using Pabbly Connect

Now that you have successfully sent the student data to Pabbly Connect, the next step is to add this student to a course in Xperiencify. In the action window, search for Xperiencify and select it as your app. Choose the action event ‘Add Student to Course’.

• Click on ‘Connect’ and then select ‘Add New Connection’ to link your Xperiencify account.
• You will need to enter the API key from your Xperiencify account to establish this connection.
• After connecting, map the email address, first name, last name, and course ID from the data received from Google Sheets.

After filling in all the required fields, leave the password field blank to allow Xperiencify to generate a password automatically. Finally, click on ‘Save and Send Test Request’ to enroll the student.

5. Verifying Student Enrollment in Xperiencify

Once you have sent the test request through Pabbly Connect, check for a confirmation response indicating that the student has been successfully added to the course. You can verify this by logging into your Xperiencify account and navigating to the student section.

Search for the student’s name you entered in the Google Sheet, and you should see that they have been enrolled in the specified course. This process illustrates how effective Pabbly Connect can be in automating tasks between Google Sheets and Xperiencify.

Conclusion

In conclusion, using Pabbly Connect to automate the process of adding students to a course in Xperiencify from Google Sheets streamlines your workflow significantly. This tutorial has provided a detailed, step-by-step guide on how to set up this integration effectively. By following these instructions, you can effortlessly manage student enrollments and enhance your educational offerings.