How to Add Registrants to Zoom Meetings from Google Sheets Using Pabbly Connect

Learn how to seamlessly add registrants to Zoom meetings from Google Sheets using Pabbly Connect. Follow this detailed tutorial for step-by-step guidance. This comprehensive guide reveals exactly how to connect your applications and automate repetitive tasks — accessible for professionals of all technical backgrounds.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Zoom Meetings Integration

In this section, you will learn how to set up Pabbly Connect to automate the addition of registrants to your Zoom meetings directly from Google Sheets. Start by visiting the Pabbly Connect website and sign up for a free account. This allows you to access automation tasks that will enable seamless integration.

Once you have signed in, navigate to your dashboard and click on the ‘Create Workflow’ button. Here, you will name your workflow, for example, ‘Google Sheets to Zoom.’ After naming it, click on the ‘Create’ button to proceed with setting up your automation workflow.

2. Defining Trigger and Action in Pabbly Connect

To set up the integration, you need to define the trigger and action in Pabbly Connect. The trigger will be an event from Google Sheets, while the action will be to add a registrant in Zoom. Choose Google Sheets as your trigger application and select ‘New or Updated Rows’ as the trigger event.

• Select Google Sheets as the trigger application.
• Choose ‘New or Updated Rows’ as the trigger event.
• Copy the generated webhook URL for connecting Google Sheets.

After copying the webhook URL, go back to your Google Sheets. Open the Extensions menu, select Pabbly Connect WebEx, and choose ‘Initial Setup.’ Here, paste the webhook URL and set the trigger column to the last column where data will be entered. This setup ensures that any new entry in this column will trigger the automation.

3. Capturing Data from Google Sheets

To capture the data from Google Sheets using Pabbly Connect, make sure your spreadsheet is open in incognito mode if you are using multiple Google accounts. In the initial setup, paste the copied URL again and set the trigger column to the same column as before.

Next, click on the ‘Send Test’ button. This will send the data from the first row of your Google Sheets to Pabbly Connect. You should see a confirmation message indicating that the test data was sent successfully. Check the response section in Pabbly Connect to verify that the data has been captured correctly.

4. Setting Up Zoom Action in Pabbly Connect

Now that you have captured the data, it’s time to set up the action in Pabbly Connect. Choose Zoom as the action application and select ‘Add Meeting Registrants’ as the action event. Click on ‘Connect’ and then select ‘Add New Connection’ to link your Zoom account.

Once connected, you will need to specify the meeting name, which you can select from the dropdown list. Map the required fields such as email address, first name, and last name using the data captured from Google Sheets. After filling in the required details, click on ‘Save and Send Test Request’ to add a test registrant to your Zoom meeting.

5. Automating the Addition of Registrants to Zoom Meetings

After successfully setting up the action, every time a new entry is added to your Google Sheets, Pabbly Connect will automatically add that person as a registrant to your Zoom meeting. This means you don’t have to repeat the setup process again, as it runs in the background.

To finalize the process, ensure that you have enabled the ‘Send on Event’ option in the Pabbly Connect WebEx add-on in Google Sheets. This ensures that any new row added will trigger the workflow, adding registrants seamlessly to your Zoom meetings.

Conclusion

Using Pabbly Connect, you can effortlessly integrate Google Sheets with Zoom to automate the addition of registrants to your meetings. This tutorial provides a clear step-by-step guide to streamline your workflow, ensuring you save time and effort.