How to Add MySQL Data to MS Excel Using Pabbly Connect

Learn how to integrate MySQL with MS Excel using Pabbly Connect. Follow our step-by-step guide to automate data transfer seamlessly. Explore efficient methods for automating routine tasks with clear, concise instructions suited for both newcomers and experienced professionals.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for MySQL and MS Excel Integration

To start integrating MySQL data into MS Excel, you need to access Pabbly Connect. Begin by visiting the Pabbly website and signing up for a free account if you’re a new user. Existing users can simply log in to their accounts. Once logged in, navigate to the Pabbly Connect dashboard.

Click on the plus sign to create a new workflow. Name your workflow something descriptive, like ‘Add MySQL Data to MS Excel.’ This sets the stage for integrating MySQL with MS Excel using Pabbly Connect.

2. Setting Up MySQL as the Trigger Application

In the workflow creation process, you will first set up MySQL as the trigger application. Select MySQL from the application list and choose the trigger event as ‘New Row in a Table.’ This means that your workflow will be activated whenever a new row is added to your MySQL database.

• Choose the MySQL application.
• Select the trigger event as ‘New Row in a Table.’
• Click on connect and add your database credentials.

After entering your database username, password, host, and port, click save to establish the connection. Once connected, select the specific table you want to monitor for new entries. This setup ensures that Pabbly Connect captures new data from MySQL effectively.

3. Filling MySQL Data for Testing

Before you can test the integration, you need to add some data to your MySQL database. This can be done through any application, such as a Google Form. Fill in the required fields, such as name, email, phone number, and status. Once you submit the form, the data should appear in your MySQL table.

After adding the data, return to Pabbly Connect and click on ‘Save and Send Test Request’. This action will fetch the newly added data from your MySQL table. You should see the details captured in the response, confirming that the integration is working as intended.

4. Adding MySQL Data to MS Excel with Pabbly Connect

Now that MySQL is set up as a trigger, it’s time to add the data to MS Excel. In the action application section, select Microsoft Excel and choose the action event ‘Add Row to Worksheet.’ This action will insert the captured data from MySQL into your specified Excel worksheet.

• Connect to your Microsoft Excel account.
• Select the workbook and worksheet where you want to add the data.
• Map the fields from MySQL to the corresponding columns in Excel.

After mapping the necessary fields, click on ‘Save and Send Test Request’. This will add the MySQL data to your Excel sheet, demonstrating the seamless integration facilitated by Pabbly Connect.

5. Verifying the Integration and Real-Time Updates

To ensure that your integration is working correctly, you can test it by adding another entry through the Google Form. Once you submit the new data, refresh your MySQL table to confirm that the entry was recorded. Then, check your MS Excel spreadsheet.

Keep in mind that the trigger is polling based, meaning it may take some time for the new data to appear in Excel. If the data does not show up immediately, wait a few minutes and refresh again. This polling mechanism is a standard feature of Pabbly Connect, allowing for real-time data updates.

Conclusion

In this tutorial, we explored how to use Pabbly Connect to integrate MySQL data into MS Excel seamlessly. By following the steps outlined, you can automate data transfers between these applications, enhancing your workflow efficiency. This integration allows for real-time updates, ensuring your Excel sheets are always current with the latest MySQL data.